How do I set up or change the EFT Payment Method Details for a Payee?

How to set up or change the EFT Payment Method Details for a Payee.

Select Payees from the side navigation menu.

Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.

Once the Payee has been located, select Actions > Edit.

🎯 Edit is unavailable if the Payee is included in an unposted Pay Run. To edit the Payee, the Payee must either be removed from the Pay Run or the Pay Run must be posted/reported to the ATO.

Select Employment and Payment.

Navigate to Payment Method.

To add disbursement details,

Select the Dollar or Percent Icon and enter the relevant amount. If the bank account does not have a defined amount, select the Balance Icon.

🎯 If an account with a balance of 100.00% exists and a new Bank Account is added, the balance for the existing account will be reduced.

If the Payee has advised that they have;

One Bank Account, select Percent and enter 100.00.
Multiple Bank Accounts,
- All with a set dollar value (except the Balance), select Dollar and enter the dollar value. With this option, please ensure a bank account is added where Balance is selected so that the remaining pay goes into another account.
- All with set percentage values (except the Balance), select Percent and enter the percentage value. With this option, please ensure a bank account is added where Balance is selected so that the remaining pay goes into another account.
- With a combination of % and $, refer to Payees with bank accounts that have a combination of dollar and percentage values.

🎯 If all bank accounts have a set dollar amount and the TOTAL NET is LESS than what is defined in Banking, payments will be disbursed in order, ignoring any accounts that cannot be used.

Example - The Payee's Net Pay is $500.00 and there is 3 Bank Accounts established. The First Account is set to $400.00, the second account is set to $300.00 and the third account for the balance.

As $400.00 is paid to the first account, there is only $100.00 of the Net Pay that remains.

As ONLY $100.00 remains, this is transferred into the second account and the third account is ignored.

🎯 If all bank accounts have a set dollar amount and the TOTAL NET is MORE than what is defined in Banking, payments will be disbursed in order, with the 'overpayment' being paid into the last account.

Example - The Payee's Net Pay is $1,000.00 and there is 2 Bank Accounts established. The First Account is set to $400.00 and the second account is set to $300.00.

As $400.00 is paid to the first account, there is $600.00 of the Net Pay that remains.

As $600.00 remains, this is paid into the second account, rather than $300.00 as defined, otherwise the payee would be underpaid.

Enter the Payees BSB, Account Number, Account Name & Reference.

Then select add to add the account. Repeat the above steps until all accounts are added.

To change existing disbursements,

Update the Amount as required for any existing Bank Accounts.

🎯 If $ was chosen instead of %, or % was chosen instead of $, the Bank Account must be removed and the Master File saved to update this setting.

Update the BSB, Account Number, Account Name and Reference as required for any existing Bank Accounts.

To remove existing disbursements,

Select the Minus (Delete) button ot remove the Bank Account from the Table.

If the Bank Account has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The account will not be deleted until Save is selected.

Select Save to save your changes.

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