Embedded Files
Pay Run
STEP 1 - Pay Run
STEP 1 - Pay Run
Add new and maintain existing Pay Runs.
The X-Ray button allows you to view additional information about the Payees Pay Run Totals. This is explained further in Totals below.
The Collapse Menu button allows you to hide the description displayed in the Pay Run Steps Navigation Menu.
The Pay Run Steps Navigation Menu allows you to progress through each step of the Pay Run Procedure, and is enabled once an appropriate option has been chosen in the Actions Drop Down.
Totals display a dynamic calculation of the relevant balances explained in detail below;
Total Gross displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of their Salary and Wages setting.
Gross Income (W1) displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of the payment being subject to a PAYGW calculation, less salary sacrifice.
Gross (PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of greater than 0%, less any value relating to Salary Sacrifice.
Gross (STSL/MLS) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation for Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
Gross (Salary Sacrifice) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances which can be Salary Sacrificed, less any value relating to Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of 0%.
PAYGW (W2) displays a dynamic calculation of the total PAYGW applicable to the value displayed in Gross (PAYGW), including any components for STSL, MLS, the Add to Tax amount within the Payee Master File and System Default Pay Rate PAYGW Adjustment (+/-).
STSL displays a dynamic calculation of the total PAYGW applicable to repay the Payees Study and Training Support Loans (STSL).
MLS displays a dynamic calculation of the total PAYGW applicable to the Medicare Levy Surcharge (MLS).
Additional PAYGW displays a dynamic calculation of the total for System Default Pay Rate PAYGW Adjustment (+/-).
Allowances displays a dynamic calculation of the total for all Allowances, regardless of whether the payment is subject to a PAYGW Calculation.
Gross (PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of greater than 0%.
Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of 0%.
Non-Reportable displays a dynamic calculation of the total for all relevant Allowances which are Non-Reportable.
Deductions displays a dynamic calculation of the total for all Deductions.
Other Sal Sac displays a dynamic calculation of the total for all Deductions considered Salary Sacrifice to Other Benefits.
Super Sal Sac displays a dynamic calculation of the total for all Deductions considered Salary Sacrifice to Superannuation.
After Tax displays a dynamic calculation of the total for all Deductions considered After Tax.
Reimbursements displays a dynamic calculation of the total for System Default Pay Rate Reimbursement.
Employer SG displays a dynamic calculation of the total Employer SG calculated on OTE (SGAA) based on the rules selected within the Payee Master File, including any component for System Default Pay Rate Employer SG Adjustment (+/-).
OTE (SGAA) displays a dynamic calculation of the total for all Pay Rates and Allowances considered OTE (SGAA), less any Deductions not considered the same.
OTE (Industrial) displays a dynamic calculation of the total for all Pay Rates and Allowances considered OTE (Industrial Instrument).
RESC displays a dynamic calculation of the total Reportable Employer Superannuation calculated on OTE, based on the amount set within the Payee Master File, including any component for System Default Pay Rate RESC Adjustment (+/-) and System Default Deduction Salary Sacrifice (to Super Fund, OTE).
Net displays a dynamic calculation (Gross Income - (Deductions + PAYGW)) of the total Net Income.
Search enables you to enter information to filter the results shown in the Pay Run List.
Advanced Filters enables you to select the relevant options to filter the results shown in the Pay Run List.
New Pay Run enables you to add a new Pay Run.
The Pay Run List displays the STP Status, Pay Period, Pay Run Type, Payees, Pay Period ID, Fiscal Week ID, Period Start Date, Period End Date and Pay Day Date.
The Actions Button displays the relevant options per the STP Status. STP Status will display one of six icons;
Unsent - The Lodgement has not been sent to the ATO.
You can Edit or Delete the selected Pay Run.
Unsent - The Lodgement has not been sent to the ATO.
You can Edit or Revoke the selected Pay Run.
Validation Error - The Lodgement has failed the pre-submission validation and has not been sent to the ATO.
You can Edit, Delete or view the STP Submission Details to resolve the pre-submission validation issues for the selected Pay Run.
Sent - The Lodgement has been successfully sent to the ATO.
You can view the selected Pay Run.
Success - The ATO has received and processed the Lodgement.
You can view the selected Pay Run.
Warning - The ATO has received the Lodgement, however, there are one or more issues.
You can view the selected Pay Run or the STP Submission Details to revise the submission validation issues for the selected Pay Run.
Failure - The ATO has rejected the Lodgement.
You can view the selected Pay Run or the STP Submission Details to revise the submission validation issues for the selected Pay Run.
Showing X to X of X entries. Show X entries allows you to select how many Pay Runs you would like displayed per page.
Pagination Controls allows you to navigate between the pages of Pay Runs.
Pay Run Details Window
Pay Run Details Window
The Pay Run Details Window is displayed when selecting New Pay Run, Actions > Edit or Actions > View.
Pay Period allows you to select the Pay Periods with Regular Pay Run dates defined in either;
Pay Run Settings within the Organisation (Legal Entity) File.
Pay Run Settings within a Primary or Secondary Cost Centre File.
Cost Centre allows you to select which Cost Centre you want to process.
ALL allows you to process a Pay Run for ALL Payees regardless of the Cost Centre they are assigned to.
OTHER allows you to process a Pay Run for ALL Payees who are NOT assigned to any Cost Centre and those assigned to a Cost Centre that does not have Regular Pay Run Dates defined for any Pay Period.
The Names of any Cost Centres with Regular Pay Run Dates defined will also be displayed.
Pay Run Type allows you to select the type of pay run you want to process.
Regular is selected when processing your 'normal' Pay Run.
Out Of Cycle is selected when processing a Pay Run outside your 'normal' Pay Run. This is typically for correcting previously reported information and incorrect or once-off payments. Please refer to Correct the information included in an STP Submission.
Missed is selected if you are processing a paid pay run that was not previously entered or reported to the ATO and may also be used to correct previously reported information.
Period Start is disabled with all three Pay Run Type options and displays the Period Start Date as required based on the Pay Run Type selected. When;
Regular is selected, the Period Start Date is dynamically calculated based on the last Regular Pay Run processed for the same Pay Period and Cost Centre combination. If a Pay Run has not been previously processed, this date is obtained from either the Organisation or Cost Centre. If the Period Start Date is incorrect, please change the Organisations' or Cost Centres' Regular Pay Run Dates.
Out Of Cycle is selected, the Period Start Date is dynamically calculated based on the Period End Date selected.
Missed is selected, the Period Start Date is dynamically calculated based on the Period End Date selected.
Period End is;
Disabled when Regular is selected and displays the next date, as required. If the Period End Date is incorrect, please change the Organisations' or Cost Centres' Regular Pay Run Dates.
Enabled when Out Of Cycle or Missed are selected and allows you to change the Period End Date, as required.
Pay Day is enabled with all three Pay Run Type options and allows you to change the Pay Run Payment Date, as required.
Fiscal Week displays the relevant identity for the Pay Run. This is based on the ATO's guidance, which stipulates that Week 001 of the Financial Year always begins on 1st July and ends the following Saturday.
Pay Period displays the relevant identity for the Pay Run. This is based on the number of unique pay runs you have processed in e-PayDay Go within the Financial Year.
Global Pay Message allows you to define a custom message to be displayed on ALL Payees Pay Slips.
FAST-Pay Import allows you to import a FAST-Pay File based on the FAST-Pay Import Specification.
Information, Success, Warning and Error Messages
Information, Success, Warning and Error Messages
The messages below are displayed when specific actions are performed within e-PayDay Go.
Pay Run Dates Undefined Error Message
Pay Run Dates Undefined Error Message
The Pay Run Dates Undefined Alert (Modal) is displayed when a New Pay Run is selected and the Pay Run Dates have not been defined for any Pay Period within the Organisation. To resolve this alert, please refer to Change the Organisations Regular Pay Run Dates for specific Pay Period
FAST-Pay Import Issues Error Message
FAST-Pay Import Issues Error Message
The FAST-Pay Import Errors Alert (Modal) is displayed when there are one or more issues with the FAST-Pay.CSV. Below is an example of some of the errors that could be displayed.
Successful FAST-Pay Import Success Message
Successful FAST-Pay Import Success Message
The FAST-Pay Import Success Alert (Modal) is displayed when the FAST-Pay.CSV has been successfully imported and allows you to upload additional FAST-Pay Files for the same Pay Period.
Your Pay Run is Currently Loading Warning Message
Your Pay Run is Currently Loading Warning Message
Due to the current performance issues that some users are encountering, we have temporarily introduced the following alert to advise the pay run is presently being loaded and the information cannot be accessed until after this disappears.
Delete Pay Run Warning Message
Delete Pay Run Warning Message
The Delete Pay Run Alert (Modal) is displayed when Actions > Delete is selected in Pay Day (Step 1 of the Pay Run). To resolve this alert, select Yes to delete the chosen Pay Run. Otherwise, select No to cancel.
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