How do I approve my Single Touch Payroll e-Time Pay Run?

If the Review Imported Payee Error Message is displayed, select Acknowledge, 

Exit the Pay Run and refer to Review your Imported Payees. 

If the Visa Expired Error Message is displayed, select Acknowledge, 

Exit the Pay Run and refer to How do I change the Visa Number, Expiry and Country for a Payee?.

If the STP Previous Payroll ID Error Message is displayed, select Acknowledge, Exit the Pay Run, and if Taxation Balances were 

• entered from your previous product. Lodge an STP Update.

• Not entered from your previous product, remove the STP Previous Payroll ID.

If the Default Cost Centre Error Message is displayed, select Acknowledge, 

Exit the Pay Run and refer to How do I change the e-Cost Default Cost Centre (Hours Allocation) setting for a Payee?.

If the Essential Plan Error Message is displayed, select Acknowledge and refer to either;

• How do I compose the Payees' Timesheet Details?, OR

• Change your Plan Level from Essential to Advanced.

If the Approval Required Error Message is diosplayed, select;

• Acknowledge to edit the timesheet for this Payee. Refer to How do I compose the Payees' Timesheet Details?

• Cancel, then remove the Payee from the Timesheet Run. Refer to How do I choose the Payees included in my Single Touch Payroll e-Time Pay Run?

If the Gross Income Amount Exceeded Warning Message is displayed, either

• enter the Payee's Tax File Number as supplied by the ATO.

• select Cancel, Exit the Pay Run and amend either the OTE Hours and Days Per Week to more accurately reflect the time worked each week, or Change the Pay Template from Basic to Advanced and set the Quantity for all Pay Rates and Allowances to 0 to ensure they will not exceed the Gross Income Threshold before the Pay Run can be processed;

If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Tax File Number (TFN) Exemption Code 111-111-111, which will remain valid for 28 days.

If you do not enter a TFN, Tax File Number (TFN) Exemption Code 000-000-000 will be used, and the Payee's Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1 – Tax Scale 4 (NAT 1004).

If the Tax File Number Exemption Period Ended Warning Message is displayed, enter the Payee's Tax File Number as supplied by the ATO.

If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Tax File Number (TFN) Exemption Code 111-111-111,, which will remain valid for another 28 days.

If you do not enter a TFN, Tax File Number (TFN) Exemption Code 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1 – Tax Scale 4 (NAT 1004).

If the Tax File Number Application Period Ended Warning Message is displayed, enter the Payee's Tax File Number as supplied by the ATO. 

If you do not enter a TFN, Tax File Number (TFN) Exemption Code 000-000-000 will be used, and the Payees Tax Treatment is changed. If the Payees Tax Treatment was;

• Regular, Seniors and Pensioners, Horticulturists and Shearers or Foreign Resident,   

  • Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1 – Tax Scale 4 (NAT 1004)

• Seasonal Worker Programme,

  • Tax Treatment remains set to Seasonal Worker Programme per the ATO's requirements.

• Working Holiday Maker,

  • Tax Treatment remains set to Working Holiday Maker per the ATO's requirements.

If the Pending Approval Warning Message is diosplayed, select;

• Acknowledge to edit the timesheet for this Payee. Refer to How do I compose the Payees' Timesheet Details?

• Cancel, then remove the Payee from the Timesheet Run. Refer to How do I choose the Payees included in my Single Touch Payroll e-Time Pay Run?

If the No Times Entered Warning Message is displayed, either select;

• Acknowledge to edit the timesheet for this Payee.

• Cancel, then remove the Payee from the Timesheet Run.

If the Missing or Out of Sequence Times Warning Message is displayed, either select;

• Acknowledge to edit the timesheet for this Payee.

• Cancel, then remove the Payee from the Timesheet Run.

If the Registered Employer Information Message is displayed, select Acknowledge to automatically update the Payees Tax Treatment Code to HRXXXX.

If the Deregistered Employer Information Message is displayed, select Acknowledge to automatically update the Payees Tax Treatment Code to HUXXXX.

If the Birthday Reminder Information Message is displayed, select Acknowledge. Exit the Pay Run and refer to either

• Update Employment for the relevant Payees based on changes to the assigned Award.

• Update Employment for the relevant Payees based on changes to the assigned Agreement.

If the Award Details Changed Information Message is displayed, select Acknowledge. Exit the Pay Run and refer to Update Employment for the relevant Payees based on changes to the assigned Award.

If the Agreement Details Changed Information Message is displayed, select Acknowledge. Exit the Pay Run and refer to Update Employment for the relevant Payees based on changes to the assigned Agreement.

If the Mandatory Employer Superannuation Guarantee Information Message is displayed,

• select Acknowledge to change the Employer SG percentage as the ATO requires. 

• Otherwise, keep the Employer SG percentage as previously set (due to your Award) by selecting; Do not show again for this Payee if you do not want to be reminded that this Payee is being paid a lesser percentage. Then select Cancel.

If the Additional Contributions (RESC) Information Message is displayed, select Acknowledge to close the message.