Approve
(STEP 5 - e-Time (Timesheets))

Approved By is prefilled with the User Account First Name and Surname, which can be amended as required.

Review Imported Payee Error Message

The Review Imported Payee Error Message is displayed when the Action Icon is selected for a Payee who has been imported in e-Port; however, their Payee Master File has not been accessed to confirm that the information has been correctly added into the relevant fields.  

To resolve this alert, select OK, Exit the Pay Run and refer to Review your Imported Payees. 

STP Previous Payroll ID Error Message

The STP Previous Payroll ID Error Message is displayed when the Action Icon is selected for a Payee whose Master File contains a Previous STP Payee Payroll ID. 

To resolve this Alert, please exit the Pay Run and refer to either Send an Update Event to the ATO, OR Remove the Payees STP Previous Payroll ID.

Visa Expired Error Message

The Visa Expired Error Message is displayed when the Action Icon is selected for a Payee whose VISA has expired. 

To resolve this issue, please exit Pay Run and change the Visa Number, Expiry, or Country for a specific Payee.

Default Cost Centres Error Message

The Deafult Cost Centre Error Message is displayed when the Action Icon is selected for a Payee who does not currently have a Default Cost Centre (Hours Allocation). 

To resolve this issue, please refer to Update the Payees Default Cost Centre (Hours Allocation) setting.

Mandatory Employer Superannuation Guarantee Information Message

🎯 This message is displayed in the Payee Master File and Notify ATO (STEP 7 of Pay Day).

The Mandatory Employer Superannuation Guarantee Information Message is displayed when the Action Icon is selected for a Payee whose Employer SG Percentage is currently set to anything less than 12.00% (on or after 1 July 2025).

Select Yes to change the Employer SG percentage as the ATO requires. 

Otherwise, keep the Employer SG percentage as previously set (due to your Award) by selecting; Do not show again for this Payee if you do not want to be reminded that this Payee is being paid a lesser percentage. Then select No.

Registered Employer Information Message

The Registered Employer Information Message is displayed when the Action Icon is selected for a Payee whose Tax Treatment Code is HUXXXX if Employer of Working Holiday Makers has been selected since the Payee was added. 

To resolve this alert, select Ok to automatically update the Payees Tax Treatment Code to HRXXXX.

Deregistered Employer Information Message

The Deregistered Employer Information Message is displayed when the Action Icon is selected for a Payee whose Tax Treatment Code is HRXXXX if Employer of Working Holiday Makers has been deselected since the Payee was added. 

To resolve this alert, select Ok to automatically update the Payees Tax Treatment Code to HUXXXX.

Award Details Changed Information Message

The Award Details Changed Information Message is displayed when the Action Icon is selected for a Payee whose Award has been changed, and those changes have not been applied to the Payee. 

To resolve this alert, Update Employment for the relevant Payees based on changes to the assigned Award.

Agreement Details Changed Information Message

The Agreement Details Changed Information Message is displayed when the Action Icon is selected for a Payee whose Agreement has been changed, and those changes have not been applied to the Payee. 

To resolve this alert, Update Employment for the relevant Payees based on changes to the assigned Agreement.

Additional Contributions (RESC) Information Message

The Additional Contributions (RESC) Information Message is displayed when the Status Icon is selected for a Payee whose Master File contains an Additional Contributions (RESC) amount, and Remind me every time a Pay Run is Processed is chosen. 

Select Acknowledge to close the message.

Gross Income Amount Exceeded Warning Message

The Gross Income Amount Exceeded Alert (Modal) is displayed for a Payee using Exemption TFN 333-333-333 where the Gross Income exceeds the relevant Pay Period threshold. To resolve this alert, exit the Pay Run and amend either of the following to ensure they will not exceed the Gross Income Threshold before the Pay Run can be processed;

• Change the OTE Hours and Days Per Week to more accurately reflect the time worked each week, or,

• Change the Pay Template from Basic to Advanced and set the Quantity for all Pay Rates and Allowances to 0.

If the details in OTE Hours, Days Per Week and Pay Template cannot be updated as they are correct, enter the Payee's Tax File Number as supplied by the ATO.

👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.

👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.

Tax File Number Exemption Period Ended Warning Message

The Tax File Number Exemption Period Ended Alert (Modal) is displayed when the Status Icon is selected for Payee using Exemption TFN 333-333-333 where they are now equal to or older than eighteen (18) years old. To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.

👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.

👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.

Tax File Number Application Period Ended Warning Message

The Tax File Number Application Period Ended Alert (Modal) is displayed when the Status Icon is selected for Payee using Exemption TFN 111-111-111 where the application period has ended.

To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.

👉 If the Payee has not applied for a Tax File Number, they must do so now. If you do not enter a TFN, Exemption TFN 000-000-000 will be used.

👉 If Exemption TFN 000-000-000 is used, and the Payees Tax Treatment was;

• Regular, Seniors and Pensioners, Horticulturists and Shearers or Foreign Resident,   

  • Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.

• Seasonal Worker Programme,

  • Tax Treatment remains set to Seasonal Worker Programme per the ATO's requirements.

• Working Holiday Maker,

  • Tax Treatment remains set to Working Holiday Maker per the ATO's requirements.

No Times Entered Warning Message

The No Times Entered Warning Message is displayed when the Horizontal Ellipsis button is selected for a Payee included in STEP 3 - Timesheet. However, no times exist as they have not been imported from Ordinary Hours within the Payee Master File or manually entered.

To resolve this alert, either select;

• Edit Timesheet to complete the timesheet for this Payee.

• Cancel, then remove the Payee from the Timesheet Run.

Missing or Out of Sequence Times Warning Message

The Missing or Out of Sequence Times Warning Message is conditionally displayed when the Horizontal Ellipsis button is selected for a Payee included in STEP 3 - Timesheet. However, times are either missing or out of sequence (e.g. an In Time is after the Out Time).

To resolve this alert, either select;

• Edit Timesheet to complete the timesheet for this Payee.

• Cancel, then remove the Payee from the Timesheet Run.

Essential Plan Error Message

The Essential Plan Error Message is conditionally displayed when the Horizontal Ellipsis button is selected for a Payee whose Timesheet contains;

• More than two (2) Time Blocks are allocated to at least one (1) day.

• More than two (2) Pay Rates/Allowances allocated to at least one Time Block in the Timesheet.

To resolve this alert, either;

• Access Timesheet and make the required changes, OR

• Upgrade your Plan Level from Essential to Advanced.

Essential Plan Error Message

The Essential Plan Error Message is conditionally displayed when the Horizontal Ellipsis button is selected for a Payee whose Timesheet contains;

• More than two (2) Time Blocks are allocated to at least one (1) day.

• More than two (2) Pay Rates/Allowances allocated to at least one Time Block in the Timesheet.

To resolve this alert, either;

• Access Timesheet and make the required changes, OR

• Upgrade your Plan Level from Essential to Advanced.