How do I add Payees (Employees) for Single Touch Payroll?

STEP 6 - Getting Started

Adding Payees (Employees)

The design of e-PayDay Go® allows you to enter the required information logically once the Payee has returned all the relevant ATO and Employer documents. Without this information, you could enter the Payee incorrectly, causing STP reporting issues. 

The Tax file number declaration (NAT 3092) and Superannuation (super) standard choice (NAT 13080) Australian Taxation Office (ATO) documents are required to be provided to add a Payee correctly. You will also need a completed Employment Contract - an Agreement between a Payer and Payee detailing the Terms and Conditions of employment. The Withholding declaration (NAT 3093), Withholding declaration – short version for Seniors and Pensioners (NAT 5072) and Medicare Levy Variation Declaration (NAT 0929) Australian Taxation Office (ATO) documents are optional unless the Payee is claiming the Seniors and Pensioners Tax Offset or a Medicare Levy Variation.

• The answers to the following questions in the relevant ATO Documents assist in determining the Tax Treatment and correct PAYGW calculation e-PayDay Go®.

  • Tax file number declaration (NAT 3092) - Questions 1, 8, 9 and 10.

  • Withholding declaration (NAT 3093) - Question 3, 4, 5, 6, 7 and 8.

  • Withholding declaration – short version for Seniors and Pensioners (NAT 5072) - Question 3, 4, 5 and 6.

  • Medicare levy variation declaration (NAT 0929) - Questions 1, 4, 5, 6, 7, 8, 9, 11 and 12.

• There are some Tax Treatments where there are no indicators on the relevant ATO documents to assist in determining if it applies to the Payee, such as

  • Individuals employed in the horticultural or shearing industry.

  • Seasonal Worker Programme and Pacific Labour Scheme.

Before adding the Payee, we recommend that you;

1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. If not, add a new Award or Agreement. 

2. If the Payee has returned the Superannuation standard choice form (or another alternative document that contains the same information), review your existing Super Funds in Superannuation Funds to determine if a suitable Super Fund exists.

   1. If not, add the relevant Superannuation Fund for the Payee.

   2. If they have not returned the relevant document, we recommend that the Payee be assigned to your Nominated Default Superannuation Fund until they are included in a Submit Event (Posting a Pay Run). After this, the Stapled Superannuation Fund can be obtained from the ATO.

• Add an Australian Resident Payee

• Add a Foreign Resident Payee

• Add a Working Holiday Maker Payee

Transmate

If you have chosen to Import the Employee Information from Transmate, you must change the DBID for Modern Award or Agreement, Employer Superannuation Fund, RESC Superannuation Fund and Personal Super Fund within the Export File. Print the Awards/Agreements List and the Superannuation Funds List Reports within e-PayDay Go to obtain these DBIDs.

• Modern Award or Agreement

• Employer Superannuation Fund

• RESC Superannuation Fund

• Personal Super Fund

e-PayDay Legacy

If you have chosen to Import the Payees from e-PayDay Legacy, you must change the DBID for the Modern Award or Agreement, Employer Superannuation Fund, RESC Superannuation Fund and Personal Super Fund within the Export File. Print the Awards/Agreements List and the Superannuation Funds List Reports within e-PayDay Go to obtain these DBIDs.

• AwardDBID, 

• MemberFundID

• SGLFundID