Timesheets
(STEP 3 - e-Time™ (Timesheets))

STEP 3 - Timesheets

Add all relevant Time Blocks and Pay Rates/Allowances to each payee's Pay.

Personal Details displays the First Name, Family Name and Payee Code within the Payee Master File. This section includes easily changing Payees by selecting the required payee from the drop-down menu or selecting Next or Previous.

Ordinary Hours enables you to import the shifts defined in Ordinary Hours (e-Time) within the Payee Master File into the Timesheet.

Approve

Employment Details displays the Award/Agreement, Classification, Job Title, Basis, OTE Hours and Rate from within the Payee Master File.

Pay Run Details displays the Pay Period, Pay Day, Period Start and End Dates from the e-Time (Timesheets) Pay Run Details Alert (Modal) when the Regular, Out Of Cycle or Missed Pay Run was created.

Leave Balances displays the current Leave balance, which is dynamically calculated based on the Opening Balances entered into the Payee Master File and Leave Types added to the Timesheet.

Hours Summary displays the total hours for each of the relevant payment types.

Total displays the hours of all Time Blocks for all Pay Rates and Allowances in the Timesheet.

Annual Leave displays the total hours of all Time Blocks with Pay Rates using Report To Group Annual Leave.

Ordinary displays the total hours of all Time Blocks with Pay Rates using Report To Groups Ordinary Time, Alternative Duties (Workers Compensation), Travel (Ordinary Time) and Training (Ordinary Time).

Sick Leave displays the total hours of all Time Blocks with Pay Rates using Report To Group Sick & Carer’s Leave.

Overtime displays the total hours of all Time Blocks with Pay Rates using Report To Groups Time and Quarter, Time and Half, Double Time, Double Time and Quarter, Double Time and Half, Triple Time, Travel (Overtime) and Training (Overtime).

Other Leave displays the total hours of all Time Blocks with Pay Rates using Report To Groups Study Leave, Compassionate and Bereavement Leave, Paid Family and Domestic Violence Leave (PFDVL), Government Paid Parental Leave (GPPL), Payer Paid Parental Leave (PPPL), Ancillary and Defence Leave and Workers Compensation.

Pen & Load displays the total hours of all Time Blocks with Pay Rates using Report To Groups Casual Loading (OTE), Casual Loading, Leave Loading (OTE), Leave Loading, Shift Penalty, Sleepover or 24-hour care, Breach of Meal Break and Breach of Rest Break between Shifts.

Long Service displays the total hours of all Time Blocks with Pay Rates using Report To Group Long Service Leave.

Public Holiday displays the total hours of all Time Blocks with Pay Rates using Report To Groups Public Holiday (Worked) and Public Holiday (Taken).

TOIL displays the total hours of all Time Blocks with Pay Rates using Report To Groups Time Off In Lieu (Banked) and Time Off In Lieu (Taken).

Allowances displays the total hours of all Time Blocks with Pay Rates using Report To Groups Non Reportable Allowance, Non-Taxable Allowance and Taxable Allowance.

RDO displays the total hours of all Time Blocks with Pay Rates using Report To Groups Rostered Days Off (Banked) and Rostered Days Off (Taken).

Director's displays the total hours of all Time Blocks with Pay Rates using Report To Group Directors' Fees.

LWOP displays the total hours of all Time Blocks with Pay Rates using Report To Group Leave Without Pay.

The Timesheet enables you to add and remove shifts for each day of the week, including or excluding Weekends.

Hours displays the total amount of time each block added for each day of the week.

Clock In enables you to enter the Clock In Time in either 12 or 24-hour format.

Clock Out enables you to enter the Clock In Time in either 12 or 24-hour format.

Hours displays the total hours for the Time Block based on the Shift Start and Finish Times.

Pay Rates/Allowances displays the Pay Dates and/or Allowances assigned to the Time Block within the Pay Rates/Allowances (e-Time) Information Message.

The Pencil (Edit) button enables the Pay Rates/Allowances (e-Time) Information Message, enabling you to assign the required Pay Rates and/or Allowances to the Time Block.

The Plus (Add) button lets you add the Time Block to the Timesheet.

The Minus (Delete) button lets you remove the Time Block from the Timesheet.

The Payee Count advises which Payees Timesheet you are currently processing.

Pay Rates/Allowances (e-Time) Window.

The Pay Rates/Allowances (e-Time) Window is displayed when the Edit Button is selected in Timesheet (Step 3 of e-Time). It enables you to define the Pay Rates and/or Allowances that must be assigned to the Shift Profile.

The Annual Leave Loading Alert Text is displayed when Annual Leave has been added, and This Payee is entitled to Leave Loading is selected within the Payee Master File.

The Duplicate Pay Type DBID Alert Text is displayed when two Pay Types with the same Database ID have been added. To resolve this issue, remove all duplicates of the same Pay Type.

The Missing Pay Type/s Alert Text is displayed when no Pay Types have been chosen for the time block. To resolve this issue, select the relevant Payment Type for the Time Block, then select Add.

Payment Type allows you to select which Pay Rates and/or Allowances must be loaded within the Timesheet when Ordinary Hours is selected.

Selecting the Plus (Add) button adds the the new Pay Rate or Allowance.

Selecting the Minus (Delete) button removes the Pay Rate or Allowances.

If the Pay Type has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The Pay Type will not be deleted until Ok is selected.

Error, Warning, Information and Success Messages

The messages below are displayed when specific actions are performed within e-PayDay Go®.

Access Denied Error Message

The Access Denied Error Message is displayed when the user attempts to perform an action that their Role will not allow them to.

Ordinary Hours Undefined Error Message

The Ordinary Hours Undefined Error Message is displayed when Ordinary Time is selected and there are no records for this Payee within Ordinary Hours (e-Time).

Select Acknowledge and refer to How do I set up or change Ordinary Hours (e-Time) for a Payee?

Cannot add Ordinary Hours Error Message

The Unable to add Ordinary Hours Error Message is displayed when Ordinary Hours is selected and the times cannot be imported as it will cause you to exceed the maximum number of two (2) Time Blocks for any day within the Pay Period.

Select Acknowledge and refer to either

Cannot Approve Timesheet Error Message

The Cannot Approve Timesheet Error Message is displayed if the Timesheet cannot be approved after selecting Avknowledge within the Approve Timesheet Warning Message.

To resolve this issue, select Acknowledge and resolve the items listed before attempting to approve again. Refer to How do I compose the Payees' Timesheet Details?

Cannot add Time Block Error Message

If there are issues with the Time Block when add is selected, the Unable to add Time Block Error Message is displayed.

To resolve this alert, select Acknowledge, then correct the noted issues before adding the Time Block again.

Times already exist Warning Message

The Times already exist Warning Message is displayed when Ordinary Time is selected and times have already been entered in Timesheet (Step 3 of e-Time).

To resolve this alert, select;

Cancel to end the process.
Append to add the new times.
Override to replace all Times.

Approve Timesheet Warning Message

The Approve Timesheet Warning Message is displayed when the Approve checkbox is selected. Select Acknowledge to mark the Timesheet as approved. Otherwise, select Cancel.

Revoke Approval Warning Message

The Revoke Approval Warning Message is displayed when the Approve checkbox is deselected. Select Acknowledge to mark the Timesheet as un-approved. Otherwise, select Cancel.

Negative Leave Balance Warning Message

The Negative Leave Balance Warning Message is displayed when the quantity of the Leave Type causes the current leave balance to be negative. This can occur when either one of the following Leave Pay Rates is added in the Timesheet (Step 3 of e-Time) OR the Clock In or Out Time has been amended once added in the Timesheet.

Annual Leave.
Sick & Carer's Leave.
Long Service Leave.
Time Off In Lieu (Taken).
Rostered Day Off (Taken).
Leave - Other.

To resolve this alert, select Acknowledge. Once the alert is closed, you can either;

Change the Pay Rates/Allowances assigned to the Time Block.
Change the Time Block to ensure the Leave Balance is not negative.

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Timesheets (STEP 3 - e-Time™ (Timesheets))