Employment and Payment
(Payee Master File)

The Award and Agreement Radio buttons allow you to select whether an Award or Agreement suits this Payee's Employment.

When Award is selected, Modern Award allows you to select from the list of Awards you have previously added in Awards/Agreements.

When Agreement is selected, Agreement Name allows you to select from the list of Agreements you have previously added in Awards/Agreements.

🎯 The ability to assign a Payee to multiple Awards or Agreements and will be available in a future release.

Underpinning Award: is displayed when Agreement is selected and displays the Award the Agreement is based on.

Classification: defines the Payee's Level under the respective Award or Agreement.

Job Title: defines the Payee's Job Title under the respective Award or Agreement.

Commenced: allows you to define the date the Payee/Payer relationship began.

Cessation Date: allows you to define the date the Payee/Payer relationship ended. In the case of a Deceased Payee, this is the date they passed away.

Cessation Reason: is displayed once a Cessation Date has been entered wing you to define why the Payee/Payer relationship ended.

Pay Period: defines how frequently the Payee will be paid.

OTE Hours Per Week: is prefilled based on the Award or Agreement assigned to the Payee. However, it can be amended as required. This field allows you to define the Average or Defined hours as per the Payee's signed Payee's Employment Contract.

Days Per Week: is prefilled based on the Award or Agreement assigned to the Payee. However, it can be amended as required. This field allows you to define the Average or Defined Days Per Week as per the Payee's signed Payee's Employment Contract.

Hours Per Day: is dynamically calculated based on the OTE Hours Per Week divided by the Days Per Week.

Rate Per Hour: is prefilled based on the Award or Agreement assigned to the Payee. However, it can be amended as required. This field allows you to define the OTE Hourly Rate as per the Payee's signed Payee's Employment Contract.

Salary (Excluding SG): is dynamically calculated based on the Rate Per Hour multiplied by the OTE Hours Per Week, the total then being multiplied by the organisation Weeks Per Year setting. This field allows you to define the Annual Salary exclusive of Employer Superannuation as per the Payee's signed Employment Contract.

The Tool Tip next to Salary (Excluding SG) explains how the calculation is performed.

Per Week (estimate): is dynamically calculated based on the OTE Hours Per Week multiplied by the Rate Per Hour.

Last Payment Date: displays the Pay Day date of the last pay run this Payee was included in.

Period: displays the Pay Period ID of the last pay run this Payee was included in.

On Leave Until: displays the To Date entered in Process for the appropriate Leave Pay Types.

Calculated Salary: allows you to select whether this should be shown on the Pay Advice Slip and change the label and amount displayed.

Paid By (FAST-Bank): allows you to select which Cost Centre's FAST-Bank File the Payee will be included in. This option is disabled when either the Organisation Payment Method is not set to FAST-Bank, OR there are no Primary or Secondary Cost Centres that this Payee is assigned to which contain Banking Details.

Default Cost Centre (Hours Allocation): requires you to select which Cost Centre all hours should be assigned to by default when the Cost Centre Alert (Modal) is opened in Process (Step 3 of the Pay Run).

Default Pay Location / Department: allows you to select which Pay Location / Department the Payee will be included in for Reports. This option is disabled when there are no Cost Centres with the Pay Location / Department setting selected.

Assign Prior Pay Runs: allows you to change the Pay Location / Department Assignment for prior pay runs to update the Reports. If no transactions can be updated the Unable To assign Pay Location / Department To Prior Pay Runs Alert (Modal) will be displayed. Otherwise, the Reassign Pay Location / Department Details On Prior Pay Runs Alert (Modal) is displayed.

All Purpose Allowance allows you to select which Allowances are components of the All Purpose Allowance applicable to this Payee. These Allowances are also loaded into Process, the same as Pay Template.

How does the All Purpose Allowance Calculation work?

👉 If the An All Purpose Allowance is applicable checkbox is selected within a Pay Rate, and the Rate Per Hour is set to a percentage value (%), the Rate Per Hour is dynamically calculated based on the following calculation; 

OTE Hours Per Week * Rate Per Hour as set in Employment within the Payee Master File plus the total of all Allowances assigned in All Purpose Allowance, multiplied by the percentage for the selected Pay Rate.

Example

Time and a Half is required to be paid, and the An All Purpose Allowance is applicable checkbox has been selected within the Pay Rate.

• OTE Hours Per Week within the Payee Master File is 38.00

• Rate Per Hour within the Payee Master File is $22.1079

• The Supplemental Allowance is $33.28 Lump Sum

• The Tools Allowance is $20.02 Lump Sum

• The Travel Allowance is $0.79 per Hour * 38 Hours = $30.02

Based on the above, the Rate Per Hour for Time and Half is;

((22.1079 x 38) + 33.28 + 20.02 + 30.02) / 38 = $24.3005

$24.3005 * 150.00 % = $36.45

Allowance allows you to select which Allowances are the All Purpose Allowance components and need to be pre-loaded within Process for the required Payee. Once the Allowance has been selected, the Quantity and Rate can be amended as necessary.

Shift Start: enables you to define the time the shift commences (e.g., 9:00 am).

Break Start: enabled you to define the time the unpaid break commences (e.g., 1:00 pm).

Unpaid Break: enables you to define unpaid breaks' length of time.

Shift Finish: enables you to define the time the shift is completed (e.g., 5:00 pm).

Days: enable you to select what days the time block applies to (e.g., Monday and Wednesday).

Pay Rates/Allowances: displays the Pay Rates and/or Allowances been have been assigned to the Time Block.

The Horizontal Ellipsis: button enables the Pay Rates/Allowances (e-Time) Alert (Modal) to be displayed.

The Add button enables you to add the Shift Profile.

The Delete button enables you to delete the Shift Profile.

👉 If the Shift Profile has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The account will not be deleted until Ok is selected.

Payment Method allows you to select Cash, EFT or FAST-Bank.

Order: allows you to re-organise the Payees bank account/s.

Amount: allows you to define the amount (dollar or percentage) disbursed to the selected bank account. Select Balance for an account with no defined value.

BSB: allows you to enter the Bank, State, Branch (BSB) Code for the required bank account.

Code: displays the 3-letter code associated with the BSB entered.

Account Number: allows you to enter the Account Number for the required bank account.

Account Name: allows you to enter the Account Name for the required bank account.

Reference: allows you to enter the reference to display on the Payees Bank statement.