Pay Run
(STEP 1 - e-Time (Timesheets))

STEP 1 - Pay Run

Add new and maintain existing Timesheets.

The Navigation Menu allows you to progress through each step of the e-Time Pay Run Procedure.

Search enables you to enter information to filter the results shown in the Pay Run List.

Advanced Filters enables you to select the relevant options to filter the results shown in the Pay Run List.

The Pay Run List displays the Status, Pay Period, Pay Run Type, Payees, Period Start Date, Period End Date, Pay Day Date and Approved By name.

New Pay Run enables you to add a new Pay Run.

The Actions Button displays the relevant options per the =Status. Status will display one of two icons;

Unsent - The e-Time Pay Run has not been approved.

You can Edit or Delete the selected Pay Run.

Success - The e-Time Pay Run has been approved.

You can Revoke or View the selected Timesheet Pay Run. Revoke is only available if the pay run created from e-Time (Timesheets) has not been posted and notification has been sent to the ATO.

Showing X to X of X entries. Show X entries allows you to select how many Pay Runs you would like displayed per page.

Pagination Controls allows you to navigate between the pages of Pay Runs.

e-Time (Timesheets) Pay Run Details Window

The e-Time (Timesheets) Pay Run Details Window is displayed when selecting New Pay Run, Actions > Edit or Actions > View.

Pay Period allows you to select the Pay Periods with Regular Pay Run dates defined in either;

Pay Run Settings within the Organisation (Legal Entity) File.
Pay Run Settings within a Primary or Secondary Cost Centre File.

Cost Centre allows you to select which Cost Centre you want to process.

ALL allows you to process a Pay Run for ALL Payees regardless of the Cost Centre they are assigned to.
OTHER allows you to process a Pay Run for ALL Payees who are NOT assigned to any Cost Centre and those assigned to a Cost Centre that does not have Regular Pay Run Dates defined for any Pay Period.
The Names of any Cost Centres with Regular Pay Run Dates defined will also be displayed.

Pay Run Type allows you to select the type of pay run you want to process.

Regular is selected when processing your 'normal' Pay Run.
Out Of Cycle is selected when processing a Pay Run outside your 'normal' Pay Run. This is typically for correcting previously reported information and incorrect or once-off payments. Please refer to Correct the information included in an STP Submission.
Missed is selected if you are processing a paid pay run that was not previously entered or reported to the ATO and may also be used to correct previously reported information.

Period Start is disabled with all three Pay Run Type options and displays the Period Start Date as required based on the Pay Run Type selected. When;

Regular is selected, the Period Start Date is dynamically calculated based on the last Regular Pay Run processed for the same Pay Period and Cost Centre combination. If a Pay Run has not been previously processed, this date is obtained from either the Organisation or Cost Centre. If the Period Start Date is incorrect, please change the Organisations' or Cost Centres' Regular Pay Run Dates.
Out Of Cycle is selected, the Period Start Date is dynamically calculated based on the Period End Date selected.
Missed is selected, the Period Start Date is dynamically calculated based on the Period End Date selected.

Period End is;

Disabled when Regular is selected and displays the next date, as required. If the Period End Date is incorrect, please change the Organisations' or Cost Centres' Regular Pay Run Dates.
Enabled when Out Of Cycle or Missed are selected and allows you to change the Period End Date, as required.

Pay Day is enabled with all three Pay Run Type options and allows you to change the Pay Run Payment Date, as required.

Use Times from ClockMeIn (EPSS) is avaliable to tenants using the Advanced Plan Level, and enables you to consume the time data from ClockMeIn (EPSS).

Import Times is avaliable to tenants using the Advanced Plan Level, and enables you to import times from a third party.

Error, Warning, Information and Success Messages

The messages below are displayed when specific actions are performed within e-PayDay Go.

Timesheet Pay Run Dates Undefined Error Message

The Timesheet Pay Run Dates Undefined Alert (Modal) is displayed when a New Pay Run is selected, and the Pay Run Dates have not been defined for any Pay Period within the Organisation.

To resolve this alert, please refer to Change the Organisations Regular Pay Run Dates for specific Pay Period.

Times Import Issues Error Message

The Times Import Issues Alert (Modal) is displayed when there are one or more issues with the Times Files.

Times Import Warnings Warning Message

The Times Import Warnings Alert (Modal) is displayed when there are one or more warnings with the Times Files.

Your Timesheets are Currently Loading Warning Message

Due to the current performance issues that some users are encountering, we have temporarily introduced the following alert to advise the Timesheet Pay Run is presently being loaded and the information cannot be accessed until after this disappears.

Revoke Approval Warning Message

The Revoke Approval Alert (Modal) is displayed when Actions > Revoke is selected for a Timesheet Run posted to the Pay Run.

To revoke the Timesheet Pay Run, which in turn will delete the Pay Run that was created when Post to Pay Run was selected, choose Revoke. Otherwise, select Cancel.

Delete Timesheet Pay Run Warning Message

The Delete Timesheet Pay Run Alert (Modal) is displayed when Actions > Delete is selected in Pay Run (Step 1 of e-Time).

To delete the Timesheet Pay Run, select Yes. Otherwise, select No.

Times Import Success Success Message

The Times Import Success Alert (Modal) is displayed when the Times File has been successfully imported.

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Pay Run (STEP 1 - e-Time (Timesheets))