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How to set up Payees who are paid both Cash and FAST-Bank.
How to set up Payees who are paid both Cash and FAST-Bank.
STEP 1 - Add a User-Modified After Tax Deduction for the wages component to be paid in Cash.
STEP 1 - Add a User-Modified After Tax Deduction for the wages component to be paid in Cash.
Select Pay Types from the Side Navigation Menu.
Locate the After Tax Deduction by manually scrolling through the Pay Type List, entering the name into Search or using Show Advanced Filters.
Once the After Tax Deduction has been located, select Actions > Copy.
Change Deduction Details as required;
Description.
$ (or % of Net Pay) - Choose $ and enter the dollar amount to be paid in cash.
Select Save to save your changes.
STEP 2 - Add the wages paid in cash Deduction in the Pay Template for a Payee.
STEP 2 - Add the wages paid in cash Deduction in the Pay Template for a Payee.
Select Payees from the side navigation menu.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
🎯 Edit is unavailable if the Payee is included in an unposted Pay Run. To edit the Payee, the Payee must either be removed from the Pay Run or the Pay Run must be posted/reported to the ATO.
Select Employment and Payment.
Navigate to Pay Template.
Select Advanced Pay Template if you want to define the QTY and/or Rate the Payee must be paid.
🎯 Before selecting Basic, please ensure the Rate displayed for Ordinary Time is identical to the Rate displayed in Rate Per Hour. Please update the Rate Per Hour / Annualised Salary if these amounts differ.
Select the wages paid in cash Deduction for this Payee.
If Advanced Pay Template was chosen, change the Quantity and/or Rate as required.
We typically find that the default Quantity for Casual Payees is zero to ensure they are not paid automatically when included in the Pay Run.
Then select the Plus (Add) button to add the Pay Type. Repeat the above steps until all Pay Types are added.
STEP 3 - Set up or change Payment Method for a Payee.
STEP 3 - Set up or change Payment Method for a Payee.
Navigate to Payment Method.
To change existing disbursments,
To change existing disbursments,
Update the Amount as required for any existing Bank Accounts.
🎯 If $ was chosen instead of %, or % was chosen instead of $, the Bank Account must be removed and the Master File saved to update this setting.
Update the BSB, Account Number, Account Name and Reference as required for any existing Bank Accounts.
To remove existing disbursements,
To remove existing disbursements,
Select the Minus (Delete) button ot remove the Bank Account from the Table.
If the Bank Account has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The account will not be deleted until Save is selected.
To add disbursement details,
To add disbursement details,
Select the Dollar or Percent Icon and enter the relevant amount. If the bank account does not have a defined amount, select the Balance Icon.
🎯 If an account with a balance of 100.00% exists and a new Bank Account is added, the balance for the existing account will be reduced.
If the Payee has advised that they have
One Bank Account, select Percent and enter 100.00.
Multiple Bank Accounts,
All with a set dollar value (except the Balance), select Dollar and enter the dollar value. With this option, please ensure a bank account is added where Balance is selected so that the remaining pay goes into another account.
All with set percentage values (except the Balance), select Percent and enter the percentage value. With this option, please ensure a bank account is added where Balance is selected so that the remaining pay goes into another account.
With a combination of % and $, refer to How do I set up Payees who are paid using FAST-Bank with bank accounts requiring a combination of dollar and percentage values?
Enter the Payees BSB, Account Number, Account Name & Reference.
Then select add to add the account. Repeat the above steps until all accounts are added.
Select Save to save your changes.
🎯 If all bank accounts have a set dollar amount and the TOTAL NET is LESS than what is defined in Banking, payments will be disbursed in order, ignoring any accounts that cannot be used.
Example - The Payee's Net Pay is $500.00 and there is 3 Bank Accounts established. The First Account is set to $400.00, the second account is set to $300.00 and the third account for the balance.
As $400.00 is paid to the first account, there is only $100.00 of the Net Pay that remains.
As ONLY $100.00 remains, this is transferred into the second account and the third account is ignored.
🎯 If all bank accounts have a set dollar amount and the TOTAL NET is MORE than what is defined in Banking, payments will be disbursed in order, with the 'overpayment' being paid into the last account.
Example - The Payee's Net Pay is $1,000.00 and there is 2 Bank Accounts established. The First Account is set to $400.00 and the second account is set to $300.00.
As $400.00 is paid to the first account, there is $600.00 of the Net Pay that remains.
As $600.00 remains, this is paid into the second account., rather than $300.00 as defined, otherwise the payee would be underpaid.
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