Leave Register (Grouped by Pay Location / Department) Report

The Leave Register (Grouped by Pay Location / Department) Report has been designed to detail every period of paid leave, which has been included in each Pay Run. This report is available for selection within Pay Day (STEP 4 - Reports) and Reports from the Side Navigation Menu.

Pay Day - Step 4 (Reports)

Main Reports

Report Options

Report Options allows you to define the selection criteria, which contains multiple tabs;

Employment.
Payees.
Pay Locations / Department.
Cost Centres.
Pay Types / Groups.
Report Period.
Sort Criteria.

Employment

Employment enables you to use the Pay Period and Employment Basis assigned to each Payee to filter the results displayed in the Report.

Pay Period, which is disabled when the Report is generated within Pay Day - Step 4 (Reports)
- Weekly, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Fortnightly, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Monthly, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Monthly (User Defined), all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Quarterly, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
Employment Basis
- Full Time, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Part Time, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.
- Casual, all ceased and active Payees based on the options selected within Payees, Pay Location / Department and/or Report Period.

Payees

Payees enable you to use the status of each Payee to filter the results displayed in the Report.

- All Payees will include all ceased and active Payees based on the options selected within Employment, Pay Location / Department and/or Report Period.
- All Active Payees will include all, and only, active Payees based on the options selected within Employment, Pay Location / Department and/or Report Period.
- All Ceased Payees will include all, and only, ceased Payees based on the options selected within Employment, Pay Location / Department and/or Report Period.
- Selected Payees allows you to choose which payees are required based on the options selected within Employment, Pay Location / Department and/or Report Period.

Pay Location / Department

Pay Location / Department enables you to use the Pay Location of each Payee to filter the results displayed in the Report.

- All Pay Locations / Departments.
- Selected Pay Locations / Departments allows you to choose which Pay Locations / Departments are required.

Cost Centres

Cost Centres allows you to define which segment of Payees you would like included in the Report (e.g., Payees assigned to Queensland only). When the Report is generated within Reports (Step 4 of Pay Day), the Cost Centre Tab is hidden.

All Cost Centres
Selected Cost Centres allows you to choose which Cost Centres are required.

Pay Types / Groups

Pay Types/Groups allow you to define which segment of Pay Types you want to be included in the Report.

Pay Types
- All Pay Rates.
- Selected Pay Rates allow you to choose which Pay Rates are required.
- All Pay Rate Report To Groups.
- Selected Pay Rate Report To Groups allows you to choose the required Pay Rate Report To Groups.
Filter
- All
- System Default allows you to see only System Default Pay Rates.
- User Modified allows you to see only User Modified Pay Rates.

Report Period

Report Period allows you to select the Date Range for which you wish to preview the report. When the Report is generated within Pay Day - Step 4 (Reports), Report Period is unavailable for selection.

Report Period
- Current Month generates the report based on the physical date.
- Prior Month allows you to select the month you need to generate the report.
- Specific Date Range allows you to select the dares to generate the report.
- Current Financial Year generates the report based on the physical date.
- Prior Financial Year allows you to select the Financial Year you need to generate the report.
Group By allows you to define how the information displayed in the report is broken down: Per Pay Run processed or as a total per Month or Quarter.
- Per Pay Period, the report will display each pay run as it occurred.
- Per Month, the report will display a monthly total for each Payee.
- Per Quarter, the report will display a quarterly total for each Payee.

Sort Criteria

Sort Criteria allows you to select how to sort the data displayed in the Report.

Payee Code.
Family Name.
Payee STP ID.