Cost Centre File

Cost Centre File

The Primary and Secondary Cost Centre Files have three sections, whereas the Tertiary Cost Centre File only has one section.

Primary and Secondary Cost Centres;

Tertiary Cost Centres;

Cost Centre Details.

Active allows you to deactivate any Cost Centres which is no longer required.

🎯 Active cannot be deselected if there is one or more Payees or Transactions assigned to the Cost Centre.

Description requires you to enter the name of the Cost Centre (e.g., Redcliffe, Support).

Abbreviation is pre-filled based on the Description and change be changed as required. (e.g., RED-SUP).

GL Account Code allows you to enter a GL Account Code from your Accounting Solution.

Cost Code allows you to enter a Job Number or Cost Code from your Accounting Solution.

Icon allows you to select the Icon you want to display for this Cost Centre.

Pay Run

🎯 Pay Run Details can only be established within a Primary or Secondary Cost Centre. They cannot be defined within both a Primary and Secondary Cost Centre in the same Cost Centre Tree.

Pay Period allows you to select unique dates for each Pay Period you require, as listed in the Drop-Down Menu. 

Pay Period Starts is dynamically calculated based on the selected Pay Period and Pay Period Ends Date.

Pay Period Ends requires you to select the Pay Period Ending Date for each Pay Period you require.

Pay Day requires you to select the Pay Day Date for each Pay Period you require.

🎯 Pay Day must be within 30 days either way of the Pay Period Ends for each Pay Period you require. As an example, if the Period End Date is 23rd August, Pay Day could be any date between 24th July and 22nd September.

Clear enables you to automatically clear the Regular Pay Run Dates if you no longer need to process payroll for a specific Pay Period.

Banking

👉 If FAST-Bank is selected in the Organisation, to define the Banking Details for this Cost Centre.

BSB allows you the enter the Bank, State, and Branch (BSB) Code for the required bank account.

Account Number allows you the enter the Account Number for the required bank account.

Account Name allows you the enter the Account Name for the required bank account.

Name of Remitter allows you to enter the Name of Remitter, who is the person who will be uploading/approving the FAST-Bank File.

APCA ID allows you to enter the unique six-digit number identifying your companies that are approved by financial institutions to use the system. This ID is obtained from your financial institution.

Transaction Code allows your to enter the unique identifier issued by your financial institution to identify the transaction being made. By default, this is set to 53; however, it may be updated as your financial institution requires.

Description allows you to update the Description displayed for your Bank Statement. By default, this is set to Payroll; however, it may be updated as you require.

Self Balancing Transaction allows you to set whether the ABA File requires a Self Balancing Transaction Line. Please confirm this with your Financial Institution.

Short File Name allows you to set whether a Sort File Name is required when uploading to your  Financial Institution. Please confirm this option with your Financial Institution.

Error, Information and Warning Messages

The messages below are displayed when specific actions are performed within e-PayDay Go.

Clear Pay Run Dates Alert Warning Message

The Clear Pay Run Dates Alert (Modal) is displayed when Clear is selected in Pay Run within the Cost Centre File.

To clear the Pay Periods Pay Run Dates, select Yes. Otherwise, select No.

Cost Centre Banking Details Required Error Message

The Cost Centre Banking Details Required Alert (Modal) is displayed when the Banking Details are removed from the Cost Centre File. However, there is at least one Payee with this Cost Centre assigned in Paid By (FAST-Bank).

To resolve this issue, please refer to Change the Default Cost Centre for Payees in e-Cost (Payroll Cost Centres).

Exit Without Saving Warning Message

The Exit Without Saving Alert (Modal) is displayed when attempting to close the Cost Centre without saving after the information stored has been changed or updated.

If OK is selected, the Cost Centre is closed without saving. 

If Cancel is selected, the alert is closed, and the Cost Centre remains open.