Pay Rate File

Description allows you to change what is displayed in reports for all User Modified Pay Rates.

$ (or % of Rate Per Hour) allows you to define whether this payment is a set rate ($) or a percentage (%) of the Payee's Rate Per Hour for all User Modified Pay Rates. If $ (or % of Rate Per Hour) is set to 

• Per Hour, Per Pay Period, Per Lump Sum, Per Piece or Per KM, and 

  • % is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • calculated by multiplying the Rate Per Hour defined within the Payee Master File by the value entered, or 

  • $ is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • The Pay Rate when it is added in Compose (STEP 3 of Pay Day).

• Per Day

  • % is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • calculated by multiplying the Rate Per Hour defined within the Payee Master File by the Hours Per Day value.

  • $ is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • The Pay Rate when it is added in Compose (STEP 3 of Pay Day).

Paid By allows you to define the Quantity for all User Modified Pay Rates. If Paid By is set to 

• Per Hour

  • The quantity is obtained from OTE Hours Per Week when the Pay Rate is loaded in the Advanced Pay Template or Compose (STEP 3 of Pay Day).

• Per Pay Period, Per Lump Sum, Per Day, Per Piece or Per KM

  • The quantity defaults to 1 when the Pay Rate is added in Advanced Pay Template or Compose (STEP 3 of Pay Day).

Report To Group defines the section to which the dollar amount associated will be included in Reports.

An All Purpose Allowance is applicable allows you to define if the rate per hour for this pay rate should be factored up by the allowances defined within the All Purpose Allowance in the Payee Master File. This option can only be selected within User Modified Pay Rates with Income Stream Overtime or Paid Leave (Type Codes C & U).

Hours/Days Worked (Portable Long Service) allows you to define if the Quantity entered in Compose (STEP 3 of Pay Day) is included in Hours or Days Worked in the Portable Long Service Leave Report for each State/Territory for all User Modified Pay Rates.

Category is disabled in System Default and User Modified Pay Rates and defines the group of payments this type falls into. Pay Rates are categorised into the following groups; 

• Worked - Includes all the typical pay types you would need to pay the actual hours worked by your Payee (e.g., Ordinary Time, Overtime, etc.).

• Bonuses and Commissions - Once-off payments for incentives (e.g., Overtime Bonus, Commission on Sales).

• Leave - Designed for when a Payee is either taking or cashing out some or all of their leave entitlements.

• Back Payments - Used when a Payee is underpaid to ensure the correct PAYGW Calculation is applied.

• Termination - These Pay Types are unavailable for selection until Cease Employment is used within the pay run. The Cessation Reason determines which Pay Types are available.

• Reimbursements - Repay the Payee for expenses incurred and not included in their Income Statement.

• Adjustments - Increases or reduces the relevant value within the pay run (PAYGW, Employer SG and RESC). The result is reported, but not the individual action.

Payee Tax Treatment Categories define which Payee Tax Treatments allow this Pay Type to be selected within Compose (STEP 3 of Pay Day) based on the ATO's STP Phase 2 requirements. The Payee Tax Treatment Categories presently available in e-PayDay Go are;

• Regular (R).

• Seniors and Pensioners (S).

• Working Holiday Maker (H).

• No TFN (N).

• Foreign Resident (F).

• Seasonal Worker Programme (W).

• Horticulturalists and Shearers (C).

• Death Beneficiary (D)

Applicable Cessation Reasons is disabled in System Default and User Modified Pay Rates and defines which Cessation Reasons apply to this payment based on the ATO's STP Phase 2 requirements.

The Cessation Reasons available based on the ATO's requirements are;

• Redundancy (R).

• Ill Health (I).

• Voluntary Cessation (V).

• Dismissal (F).

• Contract Cessation (C).

• Transfer (T).

• Deceased (D).

Include in W1 - Total salary, wages and other payments defines if the amount associated with this payment is included in W1 - Total salary, wages and other payments.

Include in Gross (STSL, MLS) (Redundant as of FYE 2026) was previously used to define if the amount associated with this payment is included in Gross for calculating Student and Training Support Loans (STSL) and Medicare Levy Surcharge (MLS) repayments. 

Income Stream defines the ATO Income Stream for STP Phase 2 Reporting, which includes this payment.

Tuple Alais defines the Tuple where the deduction is reported within the STP Lodgement.

Type Code Fact Alias defines the fact where the deduction type code is reported within the STP Lodgement.

Payment Amount Fact Alias defines the fact where the amount is reported within the STP Lodgement.

Deduct from Leave Balance determines which Leave Balance will be reduced when this Pay Rate is included in Compose (STEP 3 of Pay Day).

Unsaved Changes Warning Message

The Unsaved Changes Warning Message is displayed when attempting to exit the Pay Rate File without saving after the information stored has been changed or updated.

If Acknowledge is chosen, the Pay Rate File is closed without saving. If Cancel is chosen, the message is closed, and the Pay Rate File remains open.