Roles and Permissions

Roles and Permissions provide the ability to create and manage roles. Each user is assigned a role within e-PayDay Go®, which defines their permissions.

You can restrict a Role to access only specific Menu Items and limit the functionality within that section. For example, you can configure a role that restricts the user to only generating reports, enabling them to process or analyse data while keeping other functionalities, such as processing a pay run, off-limits. This tailored approach ensures that users have the appropriate level of access to perform their tasks effectively and securely.

Create new role is available to users on the Advanced Plan and enables you to add a new role.

Filter Permissions enables you to limit the roles displayed in the Roles and Permissions list based on the permissions chosen.

Refresh can be selected to update the Roles and Permissions Table.

The Roles and Permissions Table lists each System Default and User Defined Roles. We have provided five System Default Roles, three of which can be edited.

Tax Practitioner.
Manager.
Subscription Manager.
Super Administrator.
User.

The Actions Button allows you to Edit, View, Delete (opens the Role Window) or Set as Default.

Showing X to X of X entries. Show X entries allows you to select how many Users you would like displayed per page.

Pagination Controls allows you to navigate between the pages of Users.

Role

The Role Window is displayed when creating, editing or viewing a role, and contains two sections, Role Details and Permissions.

Role Details

Role Details displays the name and default setting for the role chosen.

Role Name displays the name set for the role you add, edit, or view.
Default indicates if the chosen Role is the default for all new users.

Permissions

The Permissions Tree displays the sections within e-PayDay Go® that the user can access. We will refine these settings by enhancing this functionality over several future releases.

The Manager Role provides users access to all features and functionality except Audit Logs, Subscription and Users (specifically changing the role and password for Tenant Users and the password for ClockMeIn (EPSS) users) within Administration.
The Subscription Manager Role provides users access to Subscription only.
The Super Administrator Role is assigned to the user who created the Tenant and provides complete access to all features and functionality within e-PayDay Go®.
The User Role provides users access to all features and functionality except Adminisitation and Paid By within Application Settings.

Permissions Tree Explained

Organisation

If this option is selected, the user can view and edit all information within the Organisation (Legal Entity). Otherwise, the user cannot access the Organisation (Legal Entity)

Awards/Agreements

Awards
- If this option is selected, the user can add, edit and delete Awards. Otherwise, the user cannot access Awards.
Agreements
- If this option is selected, the user can add, edit and delete Agreements. Otherwise, the user cannot access Agreements.
Update Awards
- If this option is selected, the user can action the Fair Work Modern Award changes for all Payees. Otherwise, the user cannot access Update Awards.

Pay Types

If this option is selected, the user can add, edit and delete Pay Types. Otherwise, the user cannot access Pay Types.

Superannuation

Superannuation Funds
Superannuation Manger
View Super Contributions

e-Cost

If this option is selected, the user can add, edit and delete Cost Centres. Otherwise, the user cannot access Cost Centres.

Payees

If this option is selected, the user can add, edit, delete, enrol and revoke Payees. Otherwise, the user cannot access Payees.

e-Time

Pay Run (STEP 1) - if this option is selected, the user can view Pay Run (STEP 1). Otherwise, the user cannot access e-Time.
- Add - if selected, the user can create a new Pay Run. Otherwise, the Access Denied Error Message is displayed.
- Edit - if selected, the user can select Edit within the Actions Menu. Otherwise, the Access Denied Error Message is displayed.
- Delete - if selected, the user can select Delete within the Actions Menu. Otherwise, the Access Denied Error Message is displayed.
- Revoke - if selected, the user can select Revoke within the Actions Menu. Otherwise, the Access Denied Error Message is displayed.
Payees (STEP 2) - if selected, the user can view Payees (STEP 2). Otherwise, the Access Denied Error Message is displayed.
- Add - if selected, the user can add Payees within the e-Time Pay Run. Otherwise, the Access Denied Error Message is displayed.
- Delete - if selected, the user can remove Payees within the e-Time Pay Run. Otherwise, the Access Denied Error Message is displayed.
Timesheets (STEP 3) - if selected, the user can view Timesheets (STEP 3). Otherwise, the Access Denied Error Message is displayed.
- Approve - if selected, the user can approve Timesheets (STEP 3). Otherwise, the Access Denied Error Message is displayed.
- Add - If selected, the user can add select Ordinary Hours or manually enter Time Blocks and select the required Pay Rates and/or Allowances. Otherwise, the Access Denied Error Message is displayed, and certain fields are disabled.
- Edit
  - Pay Rates / Allowances - if selected, the user can select the required Pay Rates and/or Allowances. Otherwise, the Access Denied Error Message is displayed.
  - Time Blocks - If selected, the user can add select Ordinary Hours or manually enter Time Blocks. Otherwise, the Access Denied Error Message is displayed, and certain fields are disabled.
- Delete
  - Pay Rates / Allowances - if selected, the user can delete the chosen Pay Rates and/or Allowances. Otherwise, the Access Denied Error Message is displayed.
  - Time Blocks - If selected, the user can select delete. Otherwise, the Access Denied Error Message is displayed, and certain fields are disabled.
- Reports (STEP 4) - if selected, the user can view Reports (STEP 4). Otherwise, the Access Denied Error Message is displayed.
  - Print / Export - if selected, the user can print and export reports. Otherwise, these buttons are hidden.
  - Email Timesheets - if selected, the user can email the Timesheets. Otherwise, the Access Denied Error Message is displayed.
- Approve (STEP 5) - if selected, the user can view Approve (STEP 5). Otherwise, the Access Denied Error Message is displayed.
  - Resolve Payee Issues - If selected, the user can resolve the items listed in Approve (STEP 5). Otherwise, the Access Denied Error Message is displayed.
  - Approve - If selected, the user can Post the Pay Run in Approve (STEP 5). Otherwise, the Access Denied Error Message is displayed.

Pay Day

Reports

Single Touch Payroll

e-Port

Application Settings

Administration

Information, Success, Warning and Error Messages

The messages below are displayed when specific actions are performed within e-PayDay Go®.

Permissions Changed Warning Message

The Permissions Changed Warning Message is displayed when Save is chosen if the Role is assigned to a user and the settings within Permissions have changed.

Unsaved Changes Warning Message

The Unsaved Changes Warning Message is displayed when Close is chosen if details have changed within the Role Window since the last time Save was selected.

Change Default Role Information Message

The Change Default Role Information Message is displayed when Set as Default is chosen from the Actions Menu. If Acknowledge is selected, the Role is set as the default for all new e-PayDay Go® Tenant users.

Delete Role Warning Message

The Change Default Role Warning Message is displayed when Delete is chosen from the Actions Menu. If Acknowledge is selected, the Delete Role Confirmation Warning Message is displayed.

Delete Role Confirmation Warning Message

The Change Default Role Warning Message is displayed when Delete is chosen from the Actions Menu. If Acknowledge is selected, the Role is deleted and cannot be restored.

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