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How to change an Employee's Employment Basis.
How to change an Employee's Employment Basis.
Select Payees from the side navigation menu.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
🎯 Edit is unavailable if the Payee is included in an unposted Pay Run. To edit the Payee, the Payee must either be removed from the Pay Run or the Pay Run must be posted/reported to the ATO.
Select Taxation and Medicare.
Navigate to Taxation.
Chnage the Employment Basis as required.
If Employment Basis was changed to Casual (from Full or Part Time), the Employment Basis Updated Information Message is displayed.
Select Acknowledge to continue.
If the Employment Basis was changed to Full or Part Time (from Casual), the Employment Basis Changed Information Message is displayed.
Choose the Leave Type Rules which need to be set to 0 then select Acknowledge to continue.
Select Employment and Payment.
Navigate to Payment.
Change the OTE Hours Per Week*, Rate per Hour* or Annual Salary (Excluding SG)* as required.
Navigate to Pay Template.
To add Pay Types that are now required (e.g. Casual Loading (OTE));
To add Pay Types that are now required (e.g. Casual Loading (OTE));
Select Advanced Pay Template if you want to define the QTY and/or Rate the Payee must be paid.
🎯 Before selecting Basic, please ensure the Rate displayed for Ordinary Time is identical to the Rate displayed in Rate Per Hour. Please update the Rate Per Hour / Annualised Salary if these amounts differ.
Select the relevant Pay Types required for this Payee. For example, if the Payee is a Casual, we recommend adding Casual Loading (OTE).
🎯 To be able to select Salary Sacrifice (to Super Fund, OTE) and After Tax Superannuation Contribution in Pay Template, the Payee's Employee Contributions Superannuation Contribution Details must be entered. Refer to How do I change the Employee Contributions (before/after PAYGW) Fund Details for a Payee?
If Advanced Pay Template was chosen, change the Quantity and/or Rate as required.
We typically find that the default Quantity for Casual Payees is zero to ensure they are not paid automatically when included in the Pay Run.
Then select the Plus (Add) button to add the Pay Type. Repeat the above steps until all Pay Types are added.
To delete Pay Types that are no longer relevant (e.g. Casual Loading (OTE));
To delete Pay Types that are no longer relevant (e.g. Casual Loading (OTE));
Select the Minus (Delete) button to remove the Pay Type from the Table.
If the Pay Type has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The Pay Type will not be deleted until Save is selected.
Next, select Leave Entitlements and Balances.
In Annual Leave, if required.
Select Entitled to Leave Loading and enter the relevant percentage.
Select Edit to change Weeks and Which accrues.
Change the Commencing From Date.
🎯 If the Accrual Balances need to be updated, Request Support for assistance.
In Sick and Carer's Leave, if required.
Select Edit to change Days and Which accrues.
Change the Commencing From Date.
🎯 If the Accrual Balances need to be updated, Request Support for assistance.
In Long Service Leave, if required;
Select Edit to change Weeks, Years and Which accrues.
Change the Commencing From Date.
Select Portable Long Service Leave, enter the relevant member Number and select the Community Service Type (if applicable).
🎯 If the Accrual Balances need to be updated, Request Support for assistance.
In Paid Family and Domestic Violence Leave (PFDVL), if required;
Select Edit to change Days.
Change the Commencing From Date.
🎯 If the Accrual Balances need to be updated, Request Support for assistance.
In Rostered Days Off (RDO) if required;
Select Edit to change Days and Which accrues.
Change the Commencing From Date.
🎯 If the Accrual Balances need to be updated, Request Support for assistance.
Select Save to save your changes.
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