Employment and Payment
(Employee Master File)

The Award and Agreement Radio buttons allow you to select whether an Award or Agreement suits this Payee's (Employee) Employment.

When Award is selected, Modern Award allows you to select from the list of Awards you have previously added in Awards/Agreements.

🎯 The ability to assign a Payee to multiple Awards or Agreements and will be available in a future release.

When Agreement is selected, Agreement Name allows you to select from the list of Agreements you have previously added in Awards/Agreements.

🎯 The ability to assign a Payee to multiple Awards or Agreements and will be available in a future release.

Underpinning Award: is displayed when Agreement is selected and displays the Award the Agreement is based on.

Classification: defines the Payee's (Employee) Level under the respective Award or Agreement.

Job Title: defines the Payee's (Employee) Job Title under the respective Award or Agreement.

Commenced: allows you to define the date the Payee/Payer relationship began.

Cessation Date: allows you to define the date the Payee/Payer relationship ended. In the case of a Deceased Payee, this is the date they passed away.

Cessation Reason: is displayed once a Cessation Date has been entered wing you to define why the Payee/Payer relationship ended.

Pay Period: defines how frequently the Payee will be paid.

OTE Hours Per Week: is prefilled based on the Award or Agreement assigned to the Payee. However, it can be amended as required. This field allows you to define the Average or Defined hours as per the Payee's (Employee) signed Payee's Employment Contract.

Days Per Week: is prefilled based on the Award or Agreement assigned to the Payee. However, it can be amended as required. This field allows you to define the Average or Defined Days Per Week as per the signed Payee's (Employee) Employment Contract.

Hours Per Day: is dynamically calculated based on the OTE Hours Per Week divided by the Days Per Week.

Rate Per Hour: is prefilled based on the Award or Agreement assigned to the Payee (Employee). However, it can be amended as required. This field allows you to define the OTE Hourly Rate as per the Payee's signed Payee's Employment Contract.

Salary (Excluding SG): is dynamically calculated based on the Rate Per Hour multiplied by the OTE Hours Per Week, the total then being multiplied by the organisation Weeks Per Year setting. This field allows you to define the Annual Salary exclusive of Employer Superannuation as per the Payee's (Employee) signed Employment Contract.

The Tool Tip next to Salary (Excluding SG) explains how the calculation is performed.

Per Week (estimate): is dynamically calculated based on the OTE Hours Per Week multiplied by the Rate Per Hour.

Last Payment Date: displays the Pay Day date of the last pay run this Payee was included in.

Period: displays the Pay Period ID of the last pay run this Payee (Employee) was included in.

On Leave Until: displays the To Date entered in Process for the appropriate Leave Pay Types.

Calculated Salary: allows you to select whether this should be shown on the Pay Advice Slip and change the label and amount displayed.

Assign Prior Pay Runs: allows you to change the Pay Location / Department Assignment for prior pay runs to update the Reports. If no transactions can be updated the Unable To assign Pay Location / Department To Prior Pay Runs Alert (Modal) will be displayed. Otherwise, the Reassign Pay Location / Department Details On Prior Pay Runs Alert (Modal) is displayed.

Allowance allows you to select which Allowances are the All Purpose Allowance components and must be loaded within Compose (STEP 3 of Pay Day) for the required Payee (Employee). 

Once the Allowance has been selected, the Quantity and Rate can be amended as necessary.

Payment Type allows you to select which Pay Types must be loaded within Compose (STEP 3 of Pay Day) for the required Payee (Employee). 

If Advanced Pay Template is chosen, once the Pay Type has been selected, the Quantity and Rate can be amended as necessary.

Shift Start: enables you to define when the shift commences (e.g., 9:00 am).

Break Start: enabled you to define when the unpaid break commences (e.g., 1:00 pm).

Unpaid Break: enables you to define the time for the unpaid break.

Shift Finish: enables you to define when the shift is completed (e.g., 5:00 pm).

Days: enable you to select what days the time block applies to (e.g., Monday and Wednesday).

Pay Rates/Allowances: displays the Pay Rates and/or Allowances that have been assigned to the Time Block.

The Horizontal Ellipsis: button enables the Pay Rates/Allowances (e-Time) Alert (Modal) to be displayed.

The Annual Leave Loading Alert Text is displayed when Annual Leave has been added, and this Payee (Employee) is entitled to Leave Loading is selected within the Payee Master File.

The Duplicate Pay Type DBID Alert Text is displayed when two Pay Types with the same Database ID have been added. To resolve this issue, remove all duplicates of the same Pay Type.

The Missing Pay Type/s Alert Text is displayed when no Pay Types have been chosen for the time block. To resolve this issue, select the relevant Payment Type for the Time Block, then select Add.

Payment Method allows you to select Cash, EFT or FAST-Bank.

Order: allows you to re-organise the Payees bank account/s.

Amount: allows you to define the amount (dollar or percentage) disbursed to the selected bank account. Select Balance for an account with no defined value.

BSB: allows you to enter the Bank, State, Branch (BSB) Code for the required bank account.

Code: displays the 3-letter code associated with the BSB entered.

Account Number: allows you to enter the Account Number for the required bank account.

Account Name: allows you to enter the Account Name for the required bank account.

Reference: allows you to enter the reference to display on the Payees (Employee) Bank statement.

Current: allows you to view or edit the Current Deduction ONLY.

Completed: allows you to view the Transactions which have been repaid in full.

All: allows you to view the Completed Transactions and View or Edit the current Transactions.

Select Deduction allows you to select any Deduction with Available in Deduction Banking and Repayments selected that has not been used previously for this Payee.

Amount: is prefilled based on the value set in the Deduction, and can be amended as required.

Total Due: allows you to enter the amount that needs to be repaid.

Total Paid: allows you to enter any amount that has not been recorded in e-PayDay Go® and track the repayment made within e-PayDay Go®.

BSB: allows you to enter the Bank, State, Branch (BSB) Code for the required bank account.

Account Number: allows you to enter the Account Number for the required bank account.

Account Name: allows you to enter the Account Name for the required bank account.

Reference: allows you to enter the reference to display on your Brank Statement and the Payees Pay Advice Slip.

Payee Limit Reached Error Message

The Payee Limit Reached Error Message is displayed when you complete an action that would cause you to exceed the number of Payees allowed within your subscription, such as attempting to add or reinstate a Payee. To continue, please refer to Change your Subscription Plan.

Pay Type Details Changed Information Message

The Pay Type Details Changed Information Message is displayed when Actions > Edit is selected for a Payee (Employee) who is assigned a Pay Type in All Purpose Allowance, Pay Template and/or Variable Deduction Banking and Repayments that has been changed.

Choose the Pay Types that need to be updated within All Purpose Allowance, Pay Template and/or Variable Deduction Banking and Repayments, then select Acknowledge. Otherwise, select Cancel.

Award Details Changed Warning Message

The Award Details Changed Warning  Message is displayed when Actions > Edit is selected for a Payee whose Award has been amended since they were last opened.

Choose what needs tp be updated within Employment, Payment and Leave Entitlement based on the amendments made in the Award, then select Acknowledge. Otherwise, select Cancel.

Agreement Details Changed Warning Message

The Agreement Details Changed Warning Message is displayed when Actions > Edit is selected for a Payee whose Agreement has been amended since they were last opened.

Choose what needs tp be updated within Employment, Payment and Leave Entitlement based on the amendments made in the Agreement, then select Acknowledge. Otherwise, select Cancel.

OTE Hours Per Week Changed Warning Message

The OTE Hours Per Week Changed Information Message is displayed when the OTE Hours Per Week has been changed, and allows you to select which is correct - The Rate Per Hour or the Annual Salary.

If you select that the;

• Rate Per Hour is correct, the Annual Salary will be updated.

• Annual Salary is correct, the Rate Per Hour will be updated.

Award/Agreement Selection Updated Information Message

OTE Hours / Rate Per Hour Changed Information Message

The OTE Hours / Rate Per Hour Changed Information Message is displayed if the amount entered in either OTE Hours per Week or Rate per Hour has been changed, and either All Purpose Allowances exist or Advanced Pay Template is selected.

If Update Quantity (QTY) is chosen when Acknowledge is selected, the quantity of all relevant Pay Types is updated in All Purpose Allowance and Pay Template (Advanced).

If Update Rate ($) is chosen when Acknowledge is selected, all relevant Pay Types' Rates are updated in All Purpose Allowance and Pay Template (Advanced).

Ordinary Hours (Day) already exists Warning Message

The Ordinary Hours (Day) already exists Warning Message is displayed when Add is selected in Ordinary Hours (e-Time), and a Shift Profile for the selected day/s already exists.

To resolve this alert, you can select Cancel and either change the new or an existing Shift Profile or OK to add the new Shift Profile.

Cannot assign prior Pay Runs (Pay Location) Error Message

The Cannot Assign Prior Pay Runs (Pay Location) Error Message is displayed when Assign Prior Pay Runs is selected in e-Cost (Cost Centres) and there are no transactions which can be updated.

Update Prior Pay Runs Pay Location / Department Details Window

The Update Prior Pay Runs Pay Location / Department Details Window is displayed when Assign Prior Pay Runs is selected, and there are prior pay runs that can be re-assigned to the new Pay Location / Department.