Leave Entitlements and Balances
(Employee Master File)

Leave Entitlements and Balances

Contains six sections - Annual Leave, Sick & Carer's Leave, Long Service Leave, Paid Family and Domestic Violence Leave (PFDVL), Time Off In Lieu (TOIL) and Rostered Days Off (RDO).

Negative Leave Balances Alert (Modal) allows you to choose which leave types you do not be reminded of;

Annual Leave
Sick & Carer's Leave
Long Service Leave
Paid Family and Domestic Violence Leave (PFDVL)
Time Off In Lieu
Rostered Days Off

Hide Leave Balances on Pay Advice Slip allows you always to hide Leave Balances on this Payee's (Employee) Pay Advice Slip, ignoring the settings set in the Organisation.

Annual Leave
Sick & Carer's Leave
Long Service Leave
Paid Family and Domestic Violence Leave (PFDVL)
Time Off In Lieu
Rostered Days Off

Annual Leave

All employees (except for casual employees) get paid annual leave. This entitlement comes from the National Employment Standards (NES). Awards, enterprise agreements and other registered agreements can't offer less than the NES but they can give more annual leave.

To learn more, visit the Fair Work Ombudsman - Annual Leave guidance.

This Payee is entitled to Leave Loading enables you to enter the percentage paid to the Payee (Employee), which is used to correctly calculate the outstanding Liability included in the Leave Liability Report.

Edit enables the following fields so they can be amended as required;

0.00 Weeks.
Which accrues.

Payees are entitled to 0.00 Weeks Annual Leave Per Year of Employment defines the number of Weeks Leave the Payee (Employee) is entitled to for each year of Employment.

This field is automatically imported from the assigned Award or Agreement based on the Employment Basis. The rule can be changed or removed by selecting Edit.

Which accrues determines how Annual Leave accrues;

Per Hour (Pro Rata) - For each 'hour' the Payee (Employee) works, the Leave Balance will increase by the value in Hourly within the Entitlement (In Hours) Information Message.
Per Pay Period (Lump Sum) - Regardless of the Payee's (Employee) work hours, the Leave balance will increase by the value in Weekly, Fortnightly, Monthly or Quarterly within the Entitlement (In Hours) Information Message.
on Anniversary of Commencement Date (Lump Sum) - When the Payee's (Employee) Commencement Date is included in a pay run. The Leave balance will increase by the value outlined in Yearly within the Entitlement (In Hours) Information Message.

If selected, the Information Icon will display the Entitlement (In Hours) Information Message.

Commencing from defines the date Annual Leave commences accruing.

This Date may differ from the Employment Commencement Date in circumstances where the Payee began Employment as a Casual.

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee (Employee).

If selected, the Information Icon will display the Annual Leave Balances (in Days/Weeks) Information Message.

Sick & Carer's Leave

Full-time and part-time employees can take paid sick leave if they can’t work because of a personal illness or injury.

To learn more, visit the Fair Work Ombudsman - Sick and Carer's Leave guidance.

Payees are entitled to 0.00 Days Sick & Carer's Leave Per Year of employment defines the number of Sick & Carer's Leave Days the Payee is entitled to for each year of Employment.

This field is automatically imported from the assigned Award or Agreement based on the Employment Basis. The rule can be changed or removed by selecting Edit.

Edit enables the following fields so they can be amended as required;

0.00 Days.
Which accrues.

Which accrues determines how Sick & Carer's Leave accrues;

Per Hour (Pro Rata) - For each 'hour' the Payee (Employee) works, the Leave Balance will increase by the value in Hourly within the Entitlement (In Hours) Information Message.
Per Pay Period (Lump Sum) - Regardless of the Payee's (Employee) work hours, the Leave balance will increase by the value in Weekly, Fortnightly, Monthly or Quarterly within the Entitlement (In Hours) Information Message.
on Anniversary of Commencement Date (Lump Sum) - When the Payee's (Employee) Commencement Date is included in a pay run. The Leave balance will increase by the value outlined in Yearly within the Entitlement (In Hours) Information Message.
Per Annum, Limited to Yearly Entitlement (Anniversary of Commencement Date) - When the Payee's (Employee) Commencement Date is included in a pay run. The leave balance will increase/decrease to match the value in the yearly information message within the Entitlement (In Hours) Information Message.

If selected, the Information Icon will display the Entitlement (In Hours) Information Message.

Commencing from defines the date Sick & Carer's Leave commences accruing.

This Date may differ from the Employment Commencement Date in circumstances where the Payee began Employment as a Casual.

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee.

If selected, the Information Icon will display the Sick & Carer's Leave Balances (in Days/Weeks) Information Message.

Long Service Leave

Most employees' entitlement to long service leave comes from long service leave laws in each state or territory. These laws set out:

how long an employee has to be working to get long service leave (for example, after 7 years).
how much long service leave the employee gets.

To learn more, visit the Fair Work Ombudsman - Long Service Leave guidance.

This Payee is entitled to Casual Loading enables you to enter the percentage paid to the Payee, which is used to correctly calculate the outstanding Liability included in the Leave Liability Report.

Edit enables the following fields so they can be amended as required;

0.00 Weeks.
0.00 Years.
Which accrues.

Payees are entitled to 0.00 Weeks Long Service Leave after 0.00 Years of Service defines the years the Payee must work before they are entitled to the total number of Weeks Leave.

This field is automatically imported from the assigned Award or Agreement based on the Employment Basis. The rule can be changed or removed by selecting Edit.

Which accrues determines how Sick & Carer's Leave accrues;

Per Hour (Pro Rata) - For each 'hour' the Payee (Employee) works, the Leave Balance will increase by the value in Hourly within the Entitlement (In Hours) Information Message.
Per Pay Period (Lump Sum) - Regardless of the Payee's (Employee) work hours, the Leave balance will increase by the value in Weekly, Fortnightly, Monthly or Quarterly within the Entitlement (In Hours) Information Message.
on Anniversary of Commencement Date (Lump Sum) - When the Payee's (Employee) Commencement Date is included in a pay run. The Leave balance will increase by the value outlined in Yearly within the Entitlement (In Hours) Information Message.

If selected, the Information Icon will display the Entitlement (In Hours) Information Message.

Commencing from defines the date Long Service Leave commences accruing.

This Date may differ from the Employment Commencement Date in circumstances where the Payee began Employment as a Casual.

Portable Long Service Leave allows you to select whether this Payee (Employee) is gaining their Long Service Leave benefit from the Portable Long Service Leave Scheme because they work for multiple employers.

State/Territory allows you to select the State or Territory the Payee (Employee) is performing working and is only required if Portable Long Service Leave is selected.
Registration Number allows you to enter the Registration Number and is only required if Portable Long Service Leave is selected.
Community Service Type allows you to select the Community Service Type and is only required if Portable Long Service Leave is selected and State/Territory is set to Queensland.
Assign Prior Pay Runs allows you to update previous pay runs with the new values set in Portable Long Service Leave (State/Territory, Registration Number and Community Service Type).

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee.

If selected, the Information Icon will display the Long Service Leave Balances (in Days/Weeks) Information Message.

Paid Family and Domestic Violence Leave (PFDVL)

Employees must be experiencing family and domestic violence to be eligible to take paid family and domestic violence leave. The entitlement to paid family and domestic violence leave comes from the National Employment Standards (NES). It’s a paid minimum leave entitlement, like annual leave or paid sick and carer’s leave.

To learn more, visit the Fair Work Ombudsman - Family and domestic violence leave guidance.

Payees are entitled to 0.00 Days Paid Domestic Violence Leave Per Year of employment defines the number of days Paid Family and Domestic Violence Leave (PFDVL) the Payee is entitled to for each year of Employment.

This field is automatically imported from the assigned Award or Agreement based on the Employment Basis. The rule can be changed or removed by selecting Edit.

Edit enables the following fields so they can be amended as required;

0.00 Days.

Which accrues determines how Paid Family and Domestic Violence Leave (PFDVL) accrues. Based on the government's requirements, this field is hard-coded to;

Per Annum, Limited to Yearly Entitlement (Anniversary of Commencement Date) - When the Payee's (Employee) Commencement Date is included in a pay run. The leave balance will increase/decrease to match the value in the yearly information message within the Entitlement (In Hours) Information Message.

If selected, the Information Icon will display the Entitlement (In Hours) Information Message.

Commencing from defines the date Paid Family and Domestic Violence Leave (PFDVL) commences accruing.

This Date may differ from the Employment Commencement Date in circumstances where the Payee began Employment as a Casual.

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee.

If selected, the Information Icon will display the Paid Family and Domestic Violence Leave Balances (in Days/Weeks) Information Message.

Time Off In Lieu (TOIL)

Time Off In Lieu is applicable when there is a written agreement to allow overtime worked to be banked as Time Off In Lieu, allowing the Payee to take paid time off instead of overtime pay.

To learn more, visit the Fair Work Ombudsman - Overtime pay guidance.

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee.

If selected, the Information Icon will display the Time Off In Lieu Balances (in Days/Weeks) Information Message.

Rostered Days Off (RDO)

Rostered Days Off is applicable when there is a written agreement to allow ordinary time worked to be banked as Rostered Days Off, allowing the Payee to take paid time off instead of being paid ordinary time OR the Award/Agreement states the Payee is entitled to the Accrual (to accrue the same as Annual, Sick and Long Service Leave).

To learn more, visit the Fair Work Ombudsman - Rostered days off guidance.

Payees are entitled to 0.00 Rostered Days Off Per Year of employment details the number of Rostered Days Off Per Year of employment the Payee is entitled to for each year of Employment.

This field is automatically imported from the assigned Award or Agreement based on the Employment Basis. The rule can be changed or removed by selecting Edit.

Which accrues determines how Rostered Days Off accrues;

Per Hour (Pro Rata) - For each 'hour' the Payee (Employee) works, the Leave Balance will increase by the value in Hourly within the Entitlement (In Hours) Information Message.
Per Pay Period (Lump Sum) - Regardless of the Payee's work hours, the Leave balance will increase by the value in Weekly, Fortnightly, Monthly or Quarterly within the Entitlement (In Hours) Information Message.
on Anniversary of Commencement Date (Lump Sum) - When the Payee's (Employee) Commencement Date is included in a pay run. The Leave balance will increase by the value outlined in Yearly within the Entitlement (In Hours) Information Message.
Per Annum, Limited to Yearly Entitlement (Anniversary of Commencement Date) - When the Payee's (Employee) Commencement Date is included in a pay run. The leave balance will increase/decrease to match the value in the yearly information message within the Entitlement (In Hours) Information Message.

If selected, the Information Icon will display the Entitlement (In Hours) Information Message.

Commencing from defines the date Rostered Days Off commences accruing.

This Date may differ from the Employment Commencement Date in circumstances where the Payee began Employment as a Casual.

Edit enables the following fields so they can be amended as required;

0.00 Days.
Which accrues.

Opening Balance lets you enter the balance (in hours) the Payee has accrued from your previous payroll solution.

Accrued displays the accrued (in hours) leave balance since using e-PayDay Go®.

Taken displays the taken leave balance (in hours) since using e-PayDay Go®.

Taken YTD displays the taken Leave balance (in hours) in the current Financial Year.

Current Balance displays the total Leave balance (in hours) outstanding to the Payee.

If selected, the Information Icon will display the Rostered Days Off Balances (in Days/Weeks) Information Message.

Information, Success, Warning and Error Messages

The messages below are displayed when specific actions are performed within e-PayDay Go®.

Entitlement (in Hours) Information Message

The Entitlement (in Hours) Information Message is conditionally displayed when the Information Icon is selected next to the relevant Accrual Rule within the Payee Master File.

This alert details the Hourly, Weekly, Fortnightly, Monthly, Quarterly and Yearly accrual ratio's based on the rules defined in either the Award/Agreement the Payee is assigned to OR the manually adjusted rules within the Payee Master File.

Leave Balances (in Days/Weeks) Information Message

The Leave Balances (in Days/Weeks) Information Message is conditionally displayed when the I (Information) Symbol is selected next to the Current Balance for each Leave Type.

Update Prior Pay Runs Portable Long Service Leave Details Window

The Reassign Portable Long Service Leave Details On Prior Pay Runs Alert (Modal) is displayed when Assign Prior Pay Runs is selected, and there are prior pay runs that can be re-assigned to the State/Territory, Registration Number or Community Service Type.

Cannot assign prior Pay Runs (Portable LSL) Error Message

The Cannot assign prior Pay Runs (Portable LSL) Error Message is displayed when Assign Prior Pay Runs is selected, and all prior pay runs are already assigned to the State/Territory, Registration Number or Community Service Type.

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Leave Entitlements and Balances
(Employee Master File)