Embedded Files
Employment and Payment
Employment and Payment
Employment and Payment
Contains five sections - Employment, e-Cost (Cost Centres), Pay Template, Payment Method and Variable Deduction Banking and Repayments.
Employment
Employment
Pay Period: defines how frequently the Payee will be paid.
Hours Per Week: allows you to specify the average or defined hours per the Employment Agreement.
Days Per Week: allows you to specify the average or defined Days Per Week per the Employment Agreement.
Hours Per Day: is dynamically calculated based on the Hours Per Week divided by the Days Per Week.
Rate Per Hour: allows you to define the Hourly Rate per the Employment Agreement.
Commenced: requires you to define the date the Payee/Payer relationship began.
Last Pay Day displays the Pay Day date of the last pay run this Payee was included in.
Period: displays the Pay Period ID of the last pay run this Payee was included in.
Cessation Date: allows you to define the date the Payee/Payer relationship ended. In the case of a Deceased Payee, this is the date they passed away.
Cessation Reason: is displayed once a Cessation Date has been entered asking you to define why the Payee/Payer relationship ended.
e-Cost (Cost Centres)
e-Cost (Cost Centres)
Paid By (FAST-Bank): allows you to select which Cost Centre's FAST-Bank File the Payee will be included in. This option is disabled when either the Organisation Payment Method is not set to FAST-Bank, OR there are no Primary or Secondary Cost Centres that this Payee is assigned to which contain Banking Details.
Default Cost Centre (Hours Allocation): requires you to select the Cost Centre that all hours should be assigned by default when the Cost Centre Allocation Window is opened in STEP 3 - Compose (Pay Day).
Default Pay Location / Department: allows you to select which Pay Location / Department the Payee will be included in for Reports. This option is disabled when there are no Cost Centres with the Pay Location / Department setting selected.
Assign Prior Pay Runs: allows you to change the Pay Location / Department Assignment for prior pay runs to update the Reports. If no transactions can be updated, the Cannot assign prior Pay Runs (Pay Location) Error Message will be displayed. Otherwise, the Update Prior Pay Runs Pay Location / Department Details Window is displayed.
Pay Template
Pay Template
Within the;
Basic Pay Template, Payment Type allows you to select which Pay Rate, Allowance, or Deduction needs to be pre-loaded within Process for the required Payee.
Advanced Pay Template, Payment Type allows you to select which Pay Rates, Allowances and/or Deductions need to be pre-loaded within Process for the required Payee. Once the Pay Type has been selected, the Quantity and Rate can be amended as required.
Payment Type allows you to select which Pay Types must be loaded within Compose (STEP 3 of Pay Day) for the required Payee.
If Advanced Pay Template is chosen, once the Pay Type has been selected, the Quantity and Rate can be amended as necessary.
Selecting the Plus (Add) button adds the Pay Type to the Table.
Selecting the Minus (Delete) button removes the Pay Type from the Table.
If the Pay Type has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The Pay Type will not be deleted until Save is selected.
Payment Method
Payment Method
Payment Method allows you to select Cash, EFT or FAST-Bank.
Order: allows you to re-organise the Payees bank account/s.
Amount: allows you to define the amount (dollar or percentage) disbursed to the selected bank account. Select Balance for an account with no defined value.
BSB: allows you to enter the Bank, State, Branch (BSB) Code for the required bank account.
Code: displays the 3-letter code associated with the BSB entered.
Account Number: allows you to enter the Account Number for the required bank account.
Account Name: allows you to enter the Account Name for the required bank account.
Reference: allows you to enter the reference to display on the Payees Bank statement.
Selecting the Plus (Add) button adds the Bank Account to the Table.
Selecting the Minus (Delete) button removes the Bank Account from the Table.
If the Bank Account has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The Bank Account will not be deleted until Save is selected.
Variable Deduction Banking and Repayments
Variable Deduction Banking and Repayments
Deductions in the Pay Template, Deduction Banking, and Repayments are included in the Process (Step 3 of the Pay Run) as defined in the Payee Master File. Additionally, for Deductions in Deduction Banking and Repayments;
The payment is included in the FAST-Bank File if banking details are defined.
If a Total Due Amount has been entered, the deduction amount;
It will be reduced if it is more than the remaining balance.
They will cease to be included in Process (Step 3 of the Pay Run) when they have repaid the amount in full.
Current: allows you to view or edit the Current Deduction ONLY.
Completed: allows you to view the Transactions which have been repaid in full.
All: allows you to view the Completed Transactions and View or Edit the current Transactions.
Select Deduction allows you to select any Deduction with Available in Deduction Banking and Repayments selected that has not been used previously for this Payee.
Amount: is prefilled based on the value set in the Deduction, and can be amended as required.
Total Due: allows you to enter the amount that needs to be repaid.
Total Paid: allows you to enter any amount that has not been recorded in e-PayDay Go® and track the repayment made within e-PayDay Go®.
BSB: allows you to enter the Bank, State, Branch (BSB) Code for the required bank account.
Account Number: allows you to enter the Account Number for the required bank account.
Account Name: allows you to enter the Account Name for the required bank account.
Reference: allows you to enter the reference to display on your Brank Statement and the Payees Pay Advice Slip.
Selecting the Plus (Add) button adds the Pay Type to the Table.
Selecting the Minus (Delete) button removes the Pay Type from the Table.
If the Pay Type has been saved previously, the Delete Icon will update to Undo, allowing you to reverse the changes. The Pay Type will not be deleted until Save is selected.
Error, Warning, Information and Success Messages
Error, Warning, Information and Success Messages
The messages below are displayed when specific actions are performed within e-PayDay Go®.
Payee Limit Reached Error Message
Payee Limit Reached Error Message
The Payee Limit Reached Error Message is displayed when you complete an action that would cause you to exceed the number of Payees allowed within your subscription, such as attempting to add or reinstate a Payee. To continue, please refer to Change your Subscription Plan.
Pay Type Details Changed Information Message
Pay Type Details Changed Information Message
The Pay Type Details Changed Information Message is displayed when Actions > Edit is selected for a Payee who is assigned a Pay Type in All Purpose Allowance, Pay Template and/or Variable Deduction Banking and Repayments that has been changed.
Choose the Pay Types that need to be updated within All Purpose Allowance, Pay Template and/or Variable Deduction Banking and Repayments, then select Acknowledge. Otherwise, select Cancel.
Hours / Rate Per Hour Changed Warning Message
Hours / Rate Per Hour Changed Warning Message
The Hours / Rate Per Hour Changed Information Message is displayed if the amount entered in either Hours per Week or Rate per Hour has been changed, and Advanced Pay Template is selected.
If Update Quantity (QTY) is chosen when Acknowledge is selected, the quantity of all relevant Pay Types is updated in Pay Template (Advanced).
If Update Rate ($) is chosen when Acknowledge is selected, all relevant Pay Types' Rates are updated in Pay Template (Advanced).
Cannot assign prior Pay Runs (Pay Location) Error Message
Cannot assign prior Pay Runs (Pay Location) Error Message
The Cannot Assign Prior Pay Runs (Pay Location) Error Message is displayed when Assign Prior Pay Runs is selected in e-Cost (Cost Centres) and there are no transactions which can be updated.
Update Prior Pay Runs Pay Location / Department Details Window
Update Prior Pay Runs Pay Location / Department Details Window
The Update Prior Pay Runs Pay Location / Department Details Window is displayed when Assign Prior Pay Runs is selected, and there are prior pay runs that can be re-assigned to the new Pay Location / Department.
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