Pay Rates

Description allows you to change what is displayed in reports for all User Modified Pay Rates.

$ (or % of Rate Per Hour) allows you to define whether this payment is a set rate ($) or a percentage (%) of the Payee's Rate Per Hour for all User Modified Pay Rates. If $ (or % of Rate Per Hour) is set to 

• Per Hour, Per Pay Period, Per Lump Sum, Per Piece or Per KM, and 

  • % is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • calculated by multiplying the Rate Per Hour defined within the Payee Master File by the value entered, or 

  • $ is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • The Pay Rate when it is added in Compose (STEP 3 of Pay Day).

• Per Day

  • % is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • calculated by multiplying the Rate Per Hour defined within the Payee Master File by the Hours Per Day value.

  • $ is selected, the rate is 

    • Obtained from Advanced Pay Template, OR

    • The Pay Rate when it is added in Compose (STEP 3 of Pay Day).

Paid By allows you to define the Quantity for all User Modified Pay Rates. If Paid By is set to 

• Per Hour

  • The quantity is obtained from OTE Hours Per Week when the Pay Rate is loaded in the Advanced Pay Template or Compose (STEP 3 of Pay Day).

• Per Pay Period, Per Lump Sum, Per Day, Per Piece or Per KM

  • The quantity defaults to 1 when the Pay Rate is added in Advanced Pay Template or Compose (STEP 3 of Pay Day).

Report To Group defines the section to which the dollar amount associated will be included in Reports.

Hide Quantity on the Pay Advice Slip and Summary Reports allows you to define whether the quantity/hours associated with this pay rate should be shown or hidden from the Pay Advice Slip and Pay Advice Summary Reports for all User Modified Pay Rates.

Hide Rate on the Printed Pay Slip allows you to define whether the rate associated with this pay rate should be shown or hidden from the Pay Advice Slip and Pay Advice Summary Reports for all User Modified Pay Rates.

An All Purpose Allowance is applicable allows you to define if the rate per hour for this pay rate should be factored up by the allowances defined within the All Purpose Allowance in the Payee Master File. This option can only be selected within User Modified Pay Rates with Income Stream Overtime or Paid Leave (Type Codes C & U).

Hours/Days Worked (Portable Long Service) allows you to define if the Quantity entered in Compose (Step 3 of Pay Day) is included in Hours or Days Worked in the Portable Long Service Leave Report for each State/Territory for all User Modified Pay Rates.

Category is disabled in System Default and User Modified Pay Rates and defines the group of payments this type falls into. Pay Rates are categorised into the following groups; 

• Worked - Includes all the typical pay types you would need to pay the actual hours worked by your Payee (e.g., Ordinary Time, Overtime, etc.).

• Bonuses and Commissions - Once-off payments for incentives (e.g., Overtime Bonus, Commission on Sales).

• Leave - Designed for when a Payee is either taking or cashing out some or all of their leave entitlements.

• Back Payments - Used when a Payee is underpaid to ensure the correct PAYGW Calculation is applied.

• Termination - These Pay Types are unavailable for selection until Cease Employment is used within the pay run. The Cessation Reason determines which Pay Types are available.

• Reimbursements - Repay the Payee for expenses incurred and not included in their Income Statement.

• Adjustments - Increases or reduces the relevant value within the pay run (PAYGW, Employer SG and RESC). The result is reported, but not the individual action.

Payee Tax Treatment Categories are disabled in System Default and User Modified Pay Rates. They define which Payee Tax Treatments can have this Pay Type selected within Process based on the ATO's STP Phase 2 requirements. The Payee Tax Treatment Categories presently available in e-PayDay Go are;

• Regular (R).

• Seniors and Pensioners (S).

• Working Holiday Maker (H).

• No TFN (N).

• Foreign Resident (F).

• Seasonal Worker Programme (W).

• Horticulturalists and Shearers (C).

Applicable Cessation Reasons is disabled in System Default and User Modified Pay Rates and defines which Cessation Reasons apply to this payment based on the ATO's STP Phase 2 requirements.

The Cessation Reasons available based on the ATO's requirements are;

• Redundancy (R).

• Ill Health (I).

• Voluntary Cessation (V).

• Dismissal (F).

• Contract Cessation (C).

• Transfer (T).

• Deceased (D).

Include in W1 - Total salary, wages and other payments is disabled in System Default and User Modified Pay Rates and determines if the amount associated with this payment is included in or excluded from Gross Wages (W1).

Include in Gross (STSL, MLS) is disabled in System Default and User Modified Pay Rates. It defines whether the amount associated with this payment is included in Gross for calculating Student and Training Support Loans (STSL) and Medicare Levy Surcharge (MLS) repayments.

Ordinary Pay/Wages (Portable Long Service Leave) is disabled in System Default Pay Rates, enabled in User Modified Pay Rate and defines if the amount associated with this payment is included in the Portable Long Service Leave Report for each State/Territory.

Include in Wages Declaration (WorkCover) is disabled in System Default Pay Rates and enabled in User Modified Pay Rate. It defines whether the amount associated with this payment is included in the Wages Declaration (WorkCover) Report.

Include in Payroll Tax (SRO) is disabled in System Default Pay Rates, enabled in User Modified Pay Rate and defines if the amount associated with this payment is included in either the Payroll Tax (SRO) or Payroll Tax (SRO) (Non-Taxable Wages) Report.

Tax Treatment defines the Taxation Schedule that applies to the payment. Some Pay Rates are allocated multiple tax treatments due to the applicable taxation schedule (e.g., Schedule 5, Schedule 7 or Schedule 11).

Income Stream is disabled in System Default and User Modified Pay Rates and defines the ATO Income Stream for STP Phase 2 Reporting, which includes this payment.

Tuple Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Tuple Name for STP Phase 2 Reporting, which includes this payment.

Paid Leave / Lump Sum / ETP / Superannuation Entitlement Type Code is disabled in System Default and User Modified Pay Rates and defines the Type Code for STP Phase 2 Reporting, which includes this payment.

Payment Amount Fact Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Fact for STP Phase 2 Reporting, which includes this payment.

Include in Gross (Salary Sacrifice) is disabled in System Default and User Modified Pay Rates. It defines whether the amount associated with this payment is included in Gross for calculating Salary Sacrifice.

OTE (SGAA) checkbox determines if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act. If the checkbox is not selected, the Pay Rate is not considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act.

OTE (Industrial Instrument) checkbox determines if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Industrial Instrument the Payee has been hired.

Hours for Employer SG checkbox determines if the amount associated with this Pay Rate is considered to be included in the Hours Calculation for Employer SG. This relates to the Under 18 and Domestic and Private Worker Employer SG Rules.

Deduct from Leave Balance determines which Leave Balance will be reduced when this Pay Rate is included in Process (Step 3 of Pay Day).

Increase Leave Balance determines which leave entitlements accrue when this Pay Rate is selected within Process (Step 3 of Pay Day). The leave entitlements that will accrue are based on the selected checkboxes.