Process
(STEP 3 - Pay Day)

STEP 3 - Process

Add all relevant Pay Types to each Payees Pay.

The Collapse Menu button allows you to hide the description displayed in the Pay Run Steps Navigation Menu.

The X-Ray button allows you to view additional information about the Payees Pay Run Totals. This is explained further in Totals below.

The Shrink Content button allows you to hide certain information from Personal Details, and all information within Employment Details, Pay Run Details and Leave Balances.

The Payee Navigation Batr provides the ability to easily change Payees by selecting the required payee from the drop-down menu or selecting Next or Previous.

Add Transactions is displayed when Efficient (75+ Payees / Pay Run) is selected within the Organisation, to improve performance. Selecting this option will enable you to add Pay Types into the Pay Run for this Payee.

Personal Details displays the Payees Address, Birthdate, e-Mail and Phone from within the Payee Master File. This section includes the ability to Cease their Employment and define the Cost Centre Hours as required.

Employment Details displays the Payee Code, STP Payee ID, Commencement Date, Modern Award or Agreement, Classification, Job Title, Tax Treatment Code, OTE Hours and Rate, Employer SG Fund, RESC Fund, Employee Contributions Fund and all relevant Member Numbers from within the Payee Master File. Cessation Date and Reason are also displayed if Cease Employment has been selected.

Pay Run Details displays the Pay Period, Pay Period ID, Fiscal Week ID, Pay Day, Period Start and End Dates from the Pay Run Details Alert (Modal) when the Regular, Out Of Cycle or Missed Pay Run was created.

Leave Balances dynamically calculates the relevant Leave Balances from the Pay Run Transactions and the Opening Balances entered into the Payee Master File.

Payee Pay Message allows you to enter a message that needs to be displayed on the Payee's Pay Advice Slip. The Pay Message can be saved in Comments within the Payee Master File by selecting Add.

Global Pay Message displays the message previously entered in the Pay Run Details Alert (Modal) when the Regular, Out Of Cycle or Missed Pay Run was created.

Totals display a dynamic calculation of the relevant balances explained in detail below;

Total Gross displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of their Salary and Wages setting.

Gross Income (W1) displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of the payment being subject to a PAYGW calculation, less salary sacrifice.
Gross (PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of greater than 0%, less any value relating to Salary Sacrifice.
Gross (STSL/MLS) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation for Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
Gross (Salary Sacrifice) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances which can be Salary Sacrificed, less any value relating to Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of 0%.

PAYGW displays a dynamic calculation of the total PAYGW applicable to the value displayed in Gross (PAYGW), including any components for STSL, MLS, the Add to Tax amount within the Payee Master File and System Default Pay Rate PAYGW Adjustment (+/-).

STSL displays a dynamic calculation of the total PAYGW applicable to repay the Payees Study and Training Support Loans (STSL).
MLS displays a dynamic calculation of the total PAYGW applicable to the Medicare Levy Surcharge (MLS).
Additional PAYGW displays a dynamic calculation of the total for System Default Pay Rate PAYGW Adjustment (+/-).

Allowances displays a dynamic calculation of the total for all Allowances, regardless of whether the payment is subject to a PAYGW Calculation.

Gross (PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of greater than 0%.
Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of 0%.
Non-Reportable displays a dynamic calculation of the total for all relevant Allowances which are Non-Reportable.

Deductions displays a dynamic calculation of the total for all Deductions.

Other Sal Sac displays a dynamic calculation of the total for all Deductions considered Salary Sacrifice to Other Benefits.
Super Sal Sac displays a dynamic calculation of the total for all Deductions considered Salary Sacrifice to Superannuation.
After Tax displays a dynamic calculation of the total for all Deductions considered After Tax.

Reimbursements displays a dynamic calculation of the total for System Default Pay Rate Reimbursement.

Employer SG displays a dynamic calculation of the total Employer SG calculated on OTE (SGAA) based on the rules selected within the Payee Master File, including any component for System Default Pay Rate Employer SG Adjustment (+/-).

OTE (SGAA) displays a dynamic calculation of the total for all Pay Rates and Allowances considered OTE (SGAA), less any Deductions not considered the same.
OTE (Industrial) displays a dynamic calculation of the total for all Pay Rates and Allowances considered OTE (Industrial Instrument).
RESC displays a dynamic calculation of the total Reportable Employer Superannuation calculated on OTE, based on the amount set within the Payee Master File, including any component for System Default Pay Rate RESC Adjustment (+/-) and System Default Deduction Salary Sacrifice (to Super Fund, OTE).

Net displays a dynamic calculation (Gross Income - (Deductions + PAYGW)) of the total Net Income.

The Payment Type Table enables you to add any new transactions required for the Pay Run and edit or remove those already added.

Cease Employment Window

The Cease Employment Alert (Modal) is displayed when Cease Employment is selected in the Process Page for the required Payee and allows you to enter/select) the Cessation Date and Reason.

Cessation Date allows you to select the date the Payee's employment c, which may also be the date the Payee passed away.

Cessation Reason allows you to select the reason for the Payee's employment ceasing. These options have been provided based on the ATO's STP Phase 2 Requirements.

Voluntary cessation – an employee resignation, retirement, domestic or pressing necessity or abandonment of employment.
Ill health – an employee resignation due to medical condition that prevents the continuation of employment, such as for illness, ill health, medical unfitness or total permanent disability.
Deceased – the death of an employee.
Redundancy – an employer-initiated termination of employment due to a genuine bona-fide redundancy or approved early retirement scheme, or a non-genuine redundancy.
Dismissal – an employer-initiated termination of employment due to dismissal, inability to perform the required work, misconduct or inefficiency.
Contract cessation – the natural conclusion of a limited employment relationship due to contract/engagement duration or task completion, seasonal work completion, or to cease casuals that are no longer required.
Transfer – the administrative arrangements performed to transfer employees across payroll systems, move them temporarily to another employer (machinery of government for public servants), transfer of business, to outsourcing arrangements or other such technical activities.

Cost Centres Window

🎯 If Cost Centres is unavailable in Process (Step 3 of the Pay Run), refer to Change your Plan Level from Essential to Advanced.

The Cost Centres Alert (Modal) is conditionally displayed when Cost Centres is selected within the Process Page for the relevant Payee. The quantity for each applicable payment is allocated to the Payee's default Cost Centre (Hours Allocation) and is automatically reduced/increased when the quantity is changed for another Cost Centre.

👉 If the Quantity for a Pay Type is changed in Process (Step 3 of the Pay Run), it increases or reduces from the hours allocated to the Payee's default Cost Centre (Hours Allocation) before increasing or reducing the quantity assigned to any other Cost Centre.

For example, John's default Cost Centre (Hours Allocation) is NL-DEV. As all his hours have been assigned to NL-DEV, any changes to the quantity in Process will change the hours allocated to NL-DEV. Please refer to Compose the Pay for each Payee in Process (Step 3 of Pay Day).

Information, Success, Warning and Error Messages

The messages below are displayed when specific actions are performed within e-PayDay Go.

Comment/Reminder Warning Message

The Comment/Reminder Alert (Modal) is conditionally displayed when add is selected if using the Advanced Plan, allowing you to set the Payee Comment is a reminder through the Pay Run, and choose the reminder date. To be reminded about the comment or ceminder displayed on a date, then select Acknowledge. Otherwise, select Acknowledge without selecting a date.

Annual Leave Loading Warning Message

The Annual Leave Loading Alert (Modal) is conditionally displayed when Annual Leave has been added, and This Payee is entitled to Leave Loading is selected within the Payee Master File.

Negative Leave Balance Warning Message

The Negative Leave Balances Alert (Modal) is displayed when the quantity of the Leave Type causes the current leave balance to be negative. This can occur when either one of the following Leave Pay Types is added in Process OR the quantity has been amended once added in the Pay Run.

Annual Leave.
Sick & Carer's Leave.
Long Service Leave.
Time Off In Lieu (Taken).
Rostered Day Off (Taken).
Leave - Other.

To continue, select Ok. Otherwise, select Cancel. If Cancel is selected, either the new Leave Type will not be added to the pay run, or the quantity of the Leave Type will be changed back to the previous amount.

Cashing Out Leave Warning Messages

The Cashing Out Leave Alert (Modal) is displayed when either Annual Leave (Cashed Out) or Sick & Carer's Leave (Cashed Out) are selected within Process. These alerts ensure you have visited the relevant information available from Fair Work Australia regarding the requirements for Cashing Out Annual Leave and/or Sick & Carer's Leave.

Leave in Advance Warning Message

The Leave In Advance Alert (Modal) is displayed when the edit icon is selected if the following Pay Rates are loaded in Process and the End Date for the Leave Period is after the Period End Date of the Pay Run to cater for Withholding from leave payments for continuing employees.

Annual Leave.
Leave Loading (OTE).
Leave Loading.
Long Service Leave.

Simply select if the payment relates to a future pay period and enter the number of weeks the payment should be taxed over. For example, if the Payee is paid fortnightly and is paid one period in advance, enter 2 in the number of weeks field.

Schedule 7 Marginal Tax Calculation Warning Message

The Schedule 7 Marginal Tax Calculation Alert (Modal) is displayed when the edit icon selects the relevant Pay Rates where the payment is more than $300.00. The value entered into this alert is used in the PAYGW Calculation for these payments per Schedule 7 – Tax table for unused leave payments on termination of employment;

Unused Annual Leave (after 17 August 1993).
Unused Leave Loading (after 17 August 1993).
Unused Long Service Leave (after 17 August 1993).

Gross Income Amount Exceeded Warning Message

The Gross Income Amount Exceeded Alert (Modal) is displayed for a Payee using Exemption TFN 333-333-333 where the Gross Income exceeds the relevant Pay Period threshold. To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.

👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.

👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4

Back Payment Warning Message

The Back Payments Alert (Modal) is displayed when a pay type within Back Payments is selected within Process (Step 3 of Pay Day). This alert requires you to select if the payment is less than or equal to/more than 12 months overdue. If the Payment is;

Less than 12 months overdue and relates to the current financial year;
1. If the Payee has not been included in a prior pay run within the same Fiscal Year, you have the ability to adjust the Normal Weekly Earnings and Number of Pay Periods if required.
2. If the Payee has been included in a prior pay run within the same Fiscal year, you are required to select the Pay Periods the payment applies to.
Relates to a prior financial year, there are no further selections required.
Equal to or more than 12 months overdue and,
1. less than $1,200.00, there are no further selections required.
2. equal to or more than $1,200.00, you are provided with the ability to allocate the amount against the relevant Fiscal Year.

OTE Adjustment Warning Message

The OTE Adjustment Alert (Modal) is conditionally displayed when the OTE Adjustment (+/-). Pay Rate is added in Process (Step 3 of Pay Day).

Unable to Salary Sacrifice Alert (Modal)

The Unable to Salary Sacrifice Alert (Modal) is displayed when Gross (Sal Sac) is $0.00 and a Salary Sacrifice Deduction is added to the Payees Pay.

Salary Sacrifice Exceeds Gross Income Alert (Modal)

The Salary Sacrifice Exceeds Gross Income Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee does not have a Medicare Levy Surcharge and/or Study and Training Support Loan.

Salary Sacrifice Exceeds Gross Income (STSL/MLS) Warning Message

The Salary Sacrifice Exceeds Gross Income (STSL/MLS) Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee has a Medicare Levy Surcharge and/or Study and Training Support Loan.

Batch Processing in Progress Warning Message

The Batch Processing in Progress Warning Message is conditionally displayed when STEP 3 (Process) is selected when the Pay Run contains more than twenty-five (25) Payees.

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Process (STEP 3 - Pay Day)